3D Infotech · 2 weeks ago
Administrative Assistant / Operations Specialist
Irvine, CA
Full-time
Onsite
Entry, Mid Level
$26/hr - $26/hr
2+ years exp3D Infotech is seeking an Administrative Assistant / Operations Specialist to help ensure the office and operational processes run smoothly. The role involves supporting administrative tasks, managing supplier and customer portals, and coordinating scheduling and communication across multiple teams.
AppsManufacturingSoftwareTraining
Responsibilities
Support internal teams with form completion, document preparation, and follow-up
Manage supplier and customer portals, ensuring accurate data and timely updates
Assist with sales commissions and bonus tracking, timesheets, and basic reporting
Support HR operations within ADP (onboarding offboarding paperwork, employee files, Payroll)
Maintain office supplies, shipping, and facility coordination
Coordinate meetings, calendars, and travel arrangements
Track and manage emails and phone calls
Prepare agendas, meeting minutes, and follow-up actions
Serve as a point of contact for internal and external communications
Assist in organizing process documentation, SOPs, and compliance tasks
Support purchasing activities (vendor quotes, order follow-up)
Manage company records and help maintain digital filing systems
Help coordinate operational excellence initiatives for leadership
Business License
Corporate Documents
Insurance
Organize and Maintain records
Qualification
Required
2–4 years of administrative or operations support experience
Strong communication and organizational skills
Ability to manage multiple tasks simultaneously and prioritize effectively
Experience with MS Office, Google Workspace, and online portals
Professional, approachable, dependable and self-initiator
Benefits
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Company
3D Infotech
3D Infotech specializes in software solutions for the 3D scanning and metrology industry.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Rohit Khanna
CEO & President
Company data provided by crunchbase