Aon · 7 hours ago
Executive Assistant
Chicago, IL
Full-time
Onsite
Mid, Senior Level
$63K/yr - $83K/yr
5+ years expAon is a global company focused on shaping better decisions to protect and enrich lives. They are seeking an Executive Assistant to provide administrative support to the Executive Managing Director of Reinsurance and their team, ensuring efficient workflow and communication within the office environment.
ConsultingProfessional ServicesRisk Management
Responsibilities
Communicates in person and through correspondence with high level contacts inside and outside the company such as vendors, customers, and senior leadership
Schedules and coordinates meetings, conference calls, and other events. Informs attendees of function dates and times, reserves meeting space, and provides hospitality services as needed in these meetings
Maintains and manages calendars; including heavy coordination of travel arrangements and itineraries
Book international/domestic travel and submit expenses for the local leadership team
Makes copies of correspondence and other printed matter
Ensures adequate office supplies
Processes purchase requests for additional office supplies as needed
Active approval management support - including but not limited to Coupa, IT, Workday, Travel
Assist with e-mail gating and prioritization
Act as a key resource for the team, i.e., independently seek out answers to questions, take initiative, leverage network of resources to solve problems and proactively cascade knowledge
Assist with on-boarding of new hires in the GSM Business Unit; submit service tickets and follow up on equipment delivery
Other duties as assigned
Qualification
Required
5+ years of experience as an Administrative Assistant, Clerical Associate, Receptionist or related position providing Corporate Administrative Support
High School Diploma, GED or equivalent years of related experience
Proficiency with Microsoft Office
High energy, positive attitude, willingness to go the extra mile to ensure success
Easily embraces change, flexible, adapts well to changing priorities
Poise, confidence, and maturity to engage with all levels of management across the firm
Highly organized with ability to prioritize and work on multiple projects at one time
Able to prioritize daily workload, be proactive, flexible and respond to requests promptly
Attentive to details and possess strong follow-up skills
Excellent writing and communication skills
Self-directed and able to anticipate team needs
Excellent communication skills, written and oral
Able to excel in a fast paced, detail-oriented environment
Benefits
A 401(k) savings plan with employer contributions
An employee stock purchase plan
Consideration for long-term incentive awards at Aon’s discretion
Medical, dental and vision insurance
Various types of leaves of absence
Paid time off, including 12 paid holidays throughout the calendar year
15 days of paid vacation per year
Paid sick leave as provided under state and local paid sick leave laws
Short-term disability and optional long-term disability
Health savings account
Health care and dependent care reimbursement accounts
Employee and dependent life insurance and supplemental life and AD&D insurance
Optional personal insurance policies
Adoption assistance
Tuition assistance
Commuter benefits
An employee assistance program that includes free counseling sessions
Two “Global Wellbeing Days” each year
Company
Aon
Aon is a global provider of risk management, insurance and reinsurance brokerage, human resources solutions, and outsourcing services.
10001+ employees
H1B Sponsorship
Aon has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (9)
2024 (19)
2023 (13)
2022 (1)
2021 (21)
2020 (6)
Funding
Current Stage
Public CompanyTotal Funding
$1.94BKey Investors
Citibank NABerkshire Hathaway
2023-10-24Post Ipo Debt· $1B
2021-05-17Post Ipo Equity· $942.6M
1987-01-01IPO
Leadership Team
Alejandro Galizia
CEO Latin America, AON
Andy Marcell
CEO Global Solutions
Recent News
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