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BrainCheck · 5 hours ago

Executive Assistant

Austin, TX

Full-time

Onsite

Senior Level

5+ years exp

BrainCheck is seeking a highly organized and proactive Executive Assistant to support their executive team. The primary focus of this role is calendar management, meeting coordination, and ensuring senior leadership is well-prepared for internal and external meetings.

FitnessHealth CareHealth DiagnosticsPersonal HealthWellness

Growth Opportunities

Responsibilities

Manage and coordinate complex calendars for the CEO, CMO, and President

Schedule internal and external meetings with health systems, ACOs, investors, board members, and partners

Prioritize meetings, resolve scheduling conflicts, and manage shifting priorities

Coordinate meeting logistics, including locations, virtual links, agendas, and attendees

Prepare executives for meetings by assembling agendas, briefing documents, and background materials

Coordinate with internal teams (finance, clinical, operations, product) to gather required materials for meetings

Ensure materials are accurate, complete, and distributed in advance

Track action items and follow up as appropriate

Serve as a professional point of contact for external stakeholders, including health systems, ACOs, and investors

Coordinate communications and scheduling with senior-level external contacts

Maintain strict confidentiality in all executive, client, and investor interactions

Anticipate executive needs and proactively address issues

Support ad hoc projects and administrative tasks

Maintain high standards of organization, responsiveness, and follow-through

Qualification

Calendar managementMeeting coordinationGoogle WorkspaceCommunication skillsAttention to detailHealthcare experienceTechnology experienceGrowth-stage company experience