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AiGS · 6 hours ago

Project Coordinator

Florida, United States

Contract

Hybrid

Entry, Mid Level

Ai Global Solutions (AiGS) is looking for a Project Coordinator to join our growing team. This role is ideal for someone who is highly organized and process-driven, responsible for contractor onboarding and management operations. Over time, this role may also include individual project coordination and oversight of staff augmentation engagements.

Information TechnologyProject ManagementSoftware

Responsibilities

Own and manage contractor onboarding operations, including coordination of contracts, NDAs, background checks, system access, and required documentation

Act as the primary operational point of contact for contractors throughout their engagement lifecycle (onboarding, active engagement, offboarding)

Maintain accurate contractor records across internal systems (CRM, project tools, spreadsheets, HR/finance systems)

Coordinate closely with Delivery Leadership, Project Managers, and Operations to ensure contractors are onboarded on time and aligned to project needs

Track contractor assignments, availability, utilization, and engagement timelines

Support contractor renewals, extensions, rate updates, and offboarding processes

Ensure compliance with internal policies, client requirements, and contractual obligations related to contractor engagements

Assist with coordination of staff augmentation arrangements, including tracking hours, roles, and engagement terms

Over time, support individual project coordination, including task tracking, status updates, and cross-team communication

Communicate clearly and professionally with internal stakeholders and external contractors in English

Continuously improve contractor onboarding, tracking, and operational processes through documentation and process refinement

Qualification

Project coordinationContractor managementOperational tracking toolsSpreadsheets proficiencyFluent English communicationOrganizational skillsMulti-taskingProcess improvementAttention to detailTeam collaboration

Required

Fluent English communication skills (written and verbal) – required

Experience in project coordination, operations, contractor management, or professional services support roles

Strong organizational skills with exceptional attention to detail

Experience coordinating onboarding or operational processes across multiple stakeholders

Comfort managing multiple workstreams, deadlines, and priorities simultaneously

Proficiency with spreadsheets (Excel or Google Sheets) and operational tracking tools

Ability to work independently in a remote environment while maintaining accountability and responsiveness

Based in Florida and within reasonable driving distance of Tampa

Preferred

Experience supporting professional services, consulting, or technology teams

Familiarity with contractor or staff augmentation models

Experience working with project management tools (e.g., Asana, Jira, Monday, Smartsheet, or similar)

Exposure to contracts, statements of work (SOWs), or engagement terms

Experience coordinating near-shore or remote contractors

Prior experience supporting US-based clients or companies

Company

AiGS

AI Global Solutions is an Enterprise Content Management ("ECM") Solution Provider that provides turn-key ECM solutions, systems integration, consulting and implementation services.

Founded in 1994