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Augusta University · 5 hours ago

Administrative Assistant 1

Augusta, GA

Full-time

Onsite

Entry Level

3+ years exp

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers. The Administrative Assistant 1 will provide administrative support to faculty, assist with faculty recruitment, and manage various tasks related to faculty evaluations and departmental events.

Higher Education

Responsibilities

Provide administrative support to Radiology and Imaging faculty to include: Answer phones, direct calls, take messages, answer questions, and manage calendars (i.e., reminders, cancellations, meeting coordination)

Complete monthly leave calendars for assigned faculty

Assist Chair's Administrative Assistant with faculty recruitment and other tasks

Complete check requests, key requests, IDR's, transcribe minutes, prepare recommendation letters etc

Maintain up to date assigned faculty CV's, to include converting new faculty CV's to MCG format

Maintain files for BLS/ACLS cert., licenses, DEA, CV's and CME for assigned faculty

Maintain photos/graphics files and biographical sketches for each assigned faculty

Coordinate faculty recruitment (i.e, make travel arrangements, schedule appointments, complete itinerary per BOR requirements)

Assist with faculty credentialing and re-credentialing

Locate, retrieve, or request journal articles

Coordinate, prepare and process faculty travel and leave requests which includes: Prepare all required forms (ie. Travel request, check request)

Process requests for leave and/or call changes (off-campus, annual, sick, etc.)

Coordinate travel arrangements, if necessary

Assess clinical coverage needs

Ensure all coverage arrangements have been finalized before submitting to the Section Chief (s) for final approval

Ensure all paperwork is complete and finalized within 2 weeks of the departure date

Prepare expense statements upon return

Perform all other related duties as assigned

Qualification

Microsoft OfficeAdministrative supportInterpersonal skillsOrganizational skillsMulti-taskingConfidentialityCommunication skills

Required

Associate's degree from an accredited college or university in a related field and a minimum of 3 years of progressively responsible experience in administrative support positions

High School or GED from a recognized state or federal accredited organization and 6 years progressively responsible experience in administrative support positions

Ability to maintain confidentiality

Excellent interpersonal, written and verbal communication skills

Proficient in Microsoft Office and other computer software/databases

Detail-oriented with strong organizational, prioritization and multi-tasking skills

Benefits

Health insurance

Dental insurance

Life insurance

Teachers Retirement System (or Optional Retirement Plan)

Earned vacation time

Sick leave

13 paid holidays

Tuition Assistance Program

Company

Augusta University

Glassdoor3.6

Augusta University offers opportunities #LikeNoOther through groundbreaking research, patient-centered clinical expertise and forward-thinking educational programs from three campuses in the beautiful Southern city of Augusta, Georgia, and satellite locations across the state.

Founded in 1828

Augusta, ga, US

5001-10000 employees