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Dallas Museum of Art · 1 hour ago

Director of Special Events

Dallas, TX

Full-time

Onsite

Lead/Staff, Director/Executive

5+ years exp

Dallas Museum of Art is seeking a Director of Special Events to oversee the administration of Museum Fundraising events. The role involves guiding all aspects of fundraising events, collaborating with various departments, and ensuring high standards of protocol and budget management.

ArtMuseums and Historical Sites

Responsibilities

Oversee all aspects of the Museum’s annual fundraiser, Collection Gala/Art Ball, and any additional fundraising events to be planned throughout the year

Working with the Manager of Special events, guide the Museum's annual plan for exhibition opening events with the Development Department Directors and curators, working across multiple departments on design, budget planning, logistics, and all other event details

Supervise events staff (to include event contractors)

Work collaboratively with event fundraising chairs and volunteers to raise maximum revenues and to deepen relationships for the Museum

Work effectively with a wide range of staff members throughout the Museum; with the Museum's food service vendor, trustees, major donors, and volunteer fundraising event committee chairs

Working with the Manager of Special Events, coordinate with food vendors on food/beverage/rentals/decor/service, accurately and timely purchase orders and payment of invoices, producing a final cost/benefit analysis

Prepare pre- and post-event analysis, assessing opportunities and making recommendations for implementing appropriate improvements

Provide leadership and direction in performance of the details of event production, with emphasis on high standards for customer relations, attention to detail, protocol, and etiquette

Ensure the appropriate tone, schedules, and appearance of all events-related invitations, programs, and correspondence

Negotiate event plans, dates, and guest lists with the appropriate DMA staff and determine format, theme, and budget for each event

Provide leadership on communication of all event details to assure effective communications and establish chain of command for last-minute challenges

Qualification

Event managementFundraising experienceProject managementMicrosoft OfficeRaisers EdgeVolunteer managementCollaboration skillsCommunication skillsTime management

Required

Bachelor's degree or equivalent experience

5+ years progressively responsible experience in special event fundraising and in supervisory or management positions

Proficiency in Microsoft Office suite and Raisers Edge software

Proven project (event) management experience working on multiple complex projects in a fast-paced environment

A proven ability to help raise significant gifts through special events in support of an institution, and to bring creative and effective strategies to the fundraising process

Ability to work effectively with board members and volunteers, providing them with strong support and inspiring them to productive action

Collaboration skills to build effective partnerships with the Chief Development Officer, Deputy Director, Director, Trustees, senior staff, and other stakeholders

A motivated self-starter with a drive and creative disposition to generate new ideas and strategies that help to build a dynamic, compelling special event fundraising program

Superior communications skills that will enable effective communication

Highly energetic individual with excellent attention to detail and follow-through and the ability to work under pressure, meet deadlines, achieve goals, prioritize tasks, manage multiple tasks and work within a budget

Effective time management skills and volunteer management and supervisory experience