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Superior Environmental Solutions, LLC · 4 hours ago

Administrative Assistant

Chunchula, AL, US

Full-time

Onsite

Mid, Senior Level

5+ years exp

Superior Environmental Solutions (SES) is a leading provider of industrial and environmental services throughout the Midwest. The Administrative Assistant will be responsible for directing administrative personnel and ensuring compliance with company standard operating procedures while overseeing various administrative functions such as payroll, data entry, and billing.

CRMInformation Technology

Responsibilities

Oversee and ensure compliance with Company SOP’s for billing, collections, data entry, payroll and related functions

Review Biller’s Weekly Reports with the goal of assisting in pushing for invoice completion

Make follow up calls necessary to push the flow of invoicing

Maintain the office copy of the departments SOPs

Ensure personnel are compliant with updates and changes to the department’s SOPs

Ensure high performing employee development; i.e., interview potential new hire candidates, assign duties, evaluate employee performance, resolve personnel issues, motivate and train staff to assure efficiency, continued growth and professional development

Ensure documentation relating to job performance, conflicts, training, audits, etc., is completed and forwarded to headquarters according to policy

Identify areas of opportunity per employee and team to gain knowledge and skills to meet the needs of a changing customer and service line mix

Monitor submissions to Corporate for accuracy and timeliness

Ensure all deadlines are met for daily, weekly, monthly tasks

Review weekly collection notes – follow up with office manager, customer, sales, controller, etc. as needed

Conduct bi-weekly staff meeting to review policy, goals and performance and to plan for the upcoming projects

Assist in maintaining and updating Billing Protocols

Ensure that customer specific billing rules are being followed per customer contracts

Be willing and able to assist team with their duties at any time

Maintain open communication with company personnel as needed

Assure all reporting and submissions from direct reports to Corporate personnel are completed accurately and in a timely manner

Assist personnel with challenges and escalate to corporate personnel as needed

Lead by example and instill an attitude of teamwork and cooperation

Review and approve direct report’s weekly timecards

Assist with presentations for F&A meetings

Identifying and recommending process and/or system improvements

Qualification

Office management experienceMicrosoft ExcelMicrosoft WordNetsuiteBuilding exceptional teamsStrategic managementProblem-solving skillsCustomer focus

Required

Minimum of five years of administrative and/or office management experience

A high school diploma is required, with some college preferred

Must be willing to travel to various office locations as needed

Preferred

Experience in a time and materials or project-based setting (such as construction), preferred but not required

Must be organized and able to make efficient use of time

Must be able to read, write and communicate effectively in English

Proficient in Microsoft Excel and Microsoft Word

Experience with Netsuite is preferred

Benefits

Weekly Pay

Competitive Hourly Wage

Medical, Dental, Vision, and $50K Life Insurance

401K with Company Match

Paid Time Off - first year!

Paid Holidays

Company

Superior Environmental Solutions, LLC

Superior Environmental Solutions, LLC (SES) is an industrial cleaning service company founded in response to the growing need for a superior and cost effective service provider.

Founded in 1999

West Chester, Ohio, USA

501-1000 employees