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Friendship Public Charter School · 5 hours ago

Executive Assistant

Washington, DC

Full-time

Onsite

Mid Level

$75K/yr - $75K/yr

Friendship Public Charter School is a high performing, mission-driven organization founded to ensure every student has access to a high quality education. The Executive Assistant (EA) to the CEO plays a critical role in advancing Friendship's mission by amplifying the CEO's impact and providing executive support to the Founder/Chairman, ensuring that work is aligned and focused on organizational goals.

EducationPrimary EducationSecondary Education

Responsibilities

Leverage the CEO’s time and attention by managing the calendar and inbox as strategic assets, prioritizing work that advances organizational goals and mission

Prepare, research, and synthesize information to support executive decision-making; draft correspondence, memos, and briefing materials in the CEO’s voice

Design and coordinate meetings to drive clear outcomes, including agenda preparation, follow-up, and tracking of commitments

Monitor CEO-level priorities and cross-departmental initiatives to support alignment, coherence, and follow-through across the organization

Coordinate select CEO-initiated, cross-organizational strategic projects, helping ensure that work across teams is aligned, coherent and advancing Friendship's mission and key priorities

Provide executive-level administrative and scheduling support to the Founder/Chairman, including management of calendars, appointments, travel and administrative requests

Support preparation and logistics for semi-monthly board meetings, including coordination of materials, scheduling, and follow-up as appropriate

Assist with preparation and coordination for major organizational events where the Founder/Chairman participates or speaks

Serve as a professional point of coordination between the Office of the CEO and Board leadership, exercising discretion and sound judgment

Demonstrate a consistently professional demeanor and presence when interfacing with the public and organizational stakeholders, including appropriate judgment in communication, tone, presentation, and conduct

Interface professionally with senior leaders, board members, and external partners on behalf of the CEO and Founder and Board Chairman, as appropriate

Represent the CEO in meetings or communications when requested, ensuring alignment with organizational priorities and values

Maintain strict confidentiality and handle sensitive governance and executive information with care

Manage select administrative and operational functions for the Office of the CEO, including travel coordination, procurement, scheduling, and information management

Maintain systems for records, documentation, and historical reference related to executive and board activities

Provide direction or guidance to clerical staff, interns, volunteers, and other workers as assigned

Qualification

Executive supportOrganizational skillsCommunication skillsMicrosoft OfficeGoogle WorkspaceZoomRecord-keepingConfidentialityInterpersonal skillsAttention to detail

Required

Demonstrated experience supporting senior executives and/or board leadership in a complex organization

Exceptional organizational, communication, and judgment skills

Ability to synthesize information, manage competing priorities, anticipate executive needs and follow through independently and consistently

Comfort working across teams and interfacing with senior leaders and governance bodies

Strong discretion, ability to handle sensitive information and commitment to confidentiality

Alignment with Friendship's mission, values, and commitment to high-quality education for students

Proficiency with productivity platforms including Microsoft Office (Excel, Microsoft Word, Power Point, Outlook) and Google Workspace (Docs, Sheets, Slides, Calendar, Gmail)

Strong working knowledge of Zoom and virtual meeting technologies, including scheduling, hosting and supporting high-stakes meetings

Demonstrated ability to use AI-enabled tools (such as ChatGPT and related platforms) to support drafting, research, synthesis, and workflow efficiency while exercising sound judgment, accuracy, and confidentiality

Skills in accurate record-keeping, document management and filing systems

Ability to prepare, format, edit, and manage correspondence, reports, presentations and briefing materials with a high level of accuracy and attention to detail

Working knowledge of modern office practices, procedures, and equipment

Excellent oral and written communication skills. Professional interpersonal and telephone skills demonstrating courtesy, patience, tact and discretion

Ability to interact competently and kindly with the general public and with senior leaders, board members, external partners, and staff across the organization

Bachelors degree or higher preferred

Progressive experience providing executive support, preferably in a complex, public-serving organization

Other combinations of education, training and experience that provide the knowledge, abilities, and skills necessary to perform effectively in the position will be considered