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Noblis · 5 hours ago

Executive Leadership Administrative Support

Reston, VA

Full-time

Onsite

Mid, Senior Level

$100K/yr - $156K/yr

5+ years exp

Noblis is a company that tackles the nation's toughest problems and applies advanced solutions to critical missions. They are seeking an Executive Leadership Administrative Support to provide business, operations, strategic, and administrative support to the Department of Homeland Security’s executive leaders, enabling them to drive innovation and enhance national security.

Information TechnologyNational SecurityNon Profit

Growth Opportunities

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Managing high-priority executive taskings, ensuring clear accountability, meeting deadlines, and ensuring desired outcomes are met

Evaluating and supporting business processes related to effective operations

Organizing, compiling, and preparing information for reporting to executive leadership

Developing, monitoring, and reporting on agency-wide strategic initiatives aligned with federal mandates, executive directives, and mission objectives

Conducting policy analysis, interagency coordination, and research to provide timely, actionable recommendations to senior leadership

Representing Front Office interests in cross-functional collaborations

Anticipating emerging challenges and proposing proactive solutions

Providing strategic guidance and actions to advance senior leadership initiative and optimize execution and resource allocation

Performing routine tasks including, but not limited to: writing internal memos; capturing meeting notes; reviewing and revising deliverables for quality assurance; intranet website maintenance; and preparing, reviewing, and presenting presentations and briefings

Qualification

Executive administrative supportMicrosoft applicationsPolicy analysisStrategic initiative developmentFlexibility/adaptabilityTeamworkAttention to detail

Required

BA/BS and 5+ years of relevant experience or MA/MS and 3+ years of relevant experience

TOP SECRET clearance

Eligibility to receive DHS Suitability

Ability to come onsite at S&T five days a week, and work core government hours

Preferred

Experience providing administrative assistance to executive leadership

Experience providing guidance, feedback, and consulting services to senior-level leadership

Experience translating executive vision into actionable plans, milestones, and deliverables

Familiarity developing agendas, talking points, and tracking action items through completion

Expert attention to detail in written and verbal communication, to include grammar, formatting, and copy editing

Ability to work on multiple tasks which includes prioritizing, tracking, follow-up, and follow-through to task completion

Ability to work in a dynamic team-oriented environment, demonstrate teamwork and initiative, proven results-oriented, problem-solving abilities, and function productively in the face of new assignments and the re-prioritization of existing assignments

Familiarity with organizing and leading executive-level meetings, working groups, and large-scale events

Flexibility/adaptability to work in a fast-paced environment as well as creativity to propose upgrades and new ideas to enhance processes and tools

Experience supporting the development of organizational charts, operation plans, and standard operating procedures

Experience handling sensitive assignments with discretion and urgency

Experience utilizing Microsoft applications, including Word, PowerPoint, Excel, and Teams

Candidates with TOP SECRET clearance and DHS Suitability are strongly preferred