Evonik · 6 hours ago
Senior Administrative Assistant NGT
Mobile, AL
Full-time
Onsite
Senior Level
5+ years expEvonik Corporation is a global leader in specialty chemicals, and they are seeking a Senior Administrative Assistant to support the Sr. Vice President and the extended management team. The role involves overseeing department administration, managing communications, and providing management support to ensure efficient operations within the organization.
ChemicalChemical EngineeringIndustrialIndustrial Engineering
Responsibilities
Oversees and manages multiple department-wide topics and systems essential for efficient and effective functioning of key activities of NGT-AMR managers and staff, including:
Creation and management of department-wide Microsoft Teams and SharePoint sites, including overall control of access rights to documents and content within
Management and protection of sensitive and confidential organizational documentation and databases
Engineering Service Request (ESR) work intake workflow for NGT-AMR to cover activity and project prioritization and resource planning
Collaborates with NGT Controlling department to ensure costs are allocated and charged correctly in the SAP, TEPS, and Concur systems
Oversight of department-wide policies, procedures and processes
Management of organization charts and headcount updates
Coordination of department-wide external services (e.g., training, consulting, couriers)
Coordination and guidance to the group of administrative support staff within AMR-EN, ensuring sufficient cross-training for business-critical functions
Administration of calendars, department meetings, paid time off (PTO) within Outlook, Workday and other internal Evonik databases
Department-wide training and qualification processes (e.g. Workday Learning assignments)
Acts as backup to the corresponding function in the adjacent organization AMR-EN in case of PTO or other periods of unavailability
Manages and coordinates all official department-wide reporting and other communications in a professional manner handling sensitive and confidential information appropriately. Accountable topics include:
Department internal communications, updates
KPI reporting
Intra-company communications (e.g. regional and global level announcements, reports and updates)
Acting as key liaison between NGT-AMR and Corporate Communications
Preparation and distribution of department internal documentation (e.g., reports, presentations, spreadsheets). Reviews all outgoing correspondence for accuracy. Composes some correspondence from verbal instructions or brief notes. Composes on own initiative short, non-technical correspondence
Acts as backup to the corresponding function in the adjacent organization AMR-EN in case of PTO or other periods of unavailability
Supports two Directors and ten Managers with many delegated tasks and responsibilities on topics including:
TEPS setup / removal of directs, onboarding / offboarding including maintaining organization charts and management of changes
Delegated review and approval processes (e.g., IT tickets, invoices, expense reports)
Liaison / single-point-of-contact (SPOC) with corporate and site support departments (e.g., IT Services, Site EHSSQ)
Coordinates recruiting processes with hiring managers, HR partners, and candidates
Makes travel arrangements, when requested, for NGT-AMR management team members
Assembles information and prepares Concur expense reports, when requested, for NGT-AMR management team members
Acts as backup to the corresponding function in the adjacent organization AMR-EN in case of PTO or other periods of unavailability
Responsible for Management Team meetings by preparing agendas, reports and other reference documents. Responsible for taking notes during meetings and documenting actions identified
Coordinates and arranges accommodations with personnel at the Mobile site and other region NGT offices for NGT-AMR sponsored visitors to the region and temporary assignees to investment projects
Planning and scheduling larger meetings and events
Acts as backup to the corresponding function in the adjacent organization AMR-EN in case of PTO or other periods of unavailability
Qualification
Required
A business degree (bachelors), or at least an associates degree and equivalent combination of education, with a minimum of 5 – 8 years of experience supporting leadership at or above Director level
This position requires the incumbent to be flexible and ready to work with management on short notice, with minimal impact on day-to-day tasks and priorities
Excellent written and verbal communication skills are required to interface with executive and senior internal and external contacts, outside groups/agencies, and Evonik international offices in a courteous, highly professional, and effective manner
Composes and edits letters, memoranda, reports, and presentations; generates and revises correspondence and handles processing of a variety of documentation
Advanced Microsoft Office application skills, including PowerPoint, Word, and Excel are required tools
SAP and Workday experience is required
Preferred
Experience with technical and / or engineering topics is preferred
A basic knowledge of German language is preferred for this position to process correspondence transmitted in the German language
Benefits
Performance-based remuneration
Occupational health benefits
Hybrid and flexible working environments with #SmartWork
Company
Evonik
Evonik goes beyond the boundaries of chemistry with its combination of innovative strength and leading technological expertise.
10001+ employees
H1B Sponsorship
Evonik has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (18)
2024 (9)
2023 (16)
2022 (6)
2021 (8)
2020 (13)
Funding
Current Stage
Public CompanyTotal Funding
$4.85BKey Investors
European Investment BankTemasek HoldingsCVC Capital Partners
2025-09-02Post Ipo Debt· $581.65M
2024-03-13Post Ipo Debt· $547.64M
2013-04-25IPO
Leadership Team
Anne Ritter
Global Director, Partnerships and Strategy- Care Solutions
Bernhard Mohr
Managing Director Evonik Venture Capital
Recent News
2025-11-21
Company data provided by crunchbase