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Partners Personnel · 2 weeks ago

Billing Specialist - Contract

Santa Maria, CA

Full-time, Contract

Onsite

Mid Level

$20/hr - $30/hr

3+ years exp

Partners Personnel is seeking a detail-oriented and experienced Contracts Billing Specialist to manage billing processes related to contracts within their organization. The role involves reviewing and processing contracts, preparing client invoices, and ensuring billing accuracy while maintaining organized records.

ConsultingEmploymentRecruitingStaffing Agency

Hiring Manager

Shelly Grieve

Responsibilities

Review and process new contracts, amendments, and change orders

Enter and track all contract details and required signatures Maintain organized, up-to-date contract files Monitor contract milestones for billing, renewals, and closeouts

Prepare and issue client invoices according to contract terms and schedules

Coordinate with project managers for job cost data and documentation Review and verify billing accuracy before submission Track payments and follow up on outstanding balances

Record financial transactions in QuickBooks

Process payables, issue checks, and handle deposits Reconcile statements and support month-end close Maintain clean, organized, audit-ready records

Conduct collection calls and track communications

Resolve payment discrepancies professionally and promptly Provide aging reports and collection updates to management

Maintain digital filing systems for billing, contracts, and correspondence

Support internal audits and process improvements Assist with administrative projects for the accounting and management team

Qualification

QuickBooksAccountingExcelContract AdministrationAnalytical SkillsPersonal AccountabilityCommunicationOrganizational SkillsProblem-Solving SkillsAttention to Detail