GW Murphy, INC ยท 8 hours ago
AP/AR Specialist
Hammond, IN
Full-time
Onsite
Mid Level
3+ years expGW Murphy, INC is seeking an AP/AR Specialist responsible for the accurate processing of vendor invoices and customer payments. The role involves managing accounts payable and receivable duties, maintaining records, and communicating with vendors and internal departments.
Building MaterialRetailWholesale
Responsibilities
Maintain a consistent and dependable work ethic; be punctual, honest, and professional
Perform fullcycle accounts payable and accounts receivable duties across several locations
Work closely with Purchasing on stock and freight invoices
Serve as the primary point of contact for vendor payment inquiries and invoice discrepancies
Maintain accurate and organized records for auditing and reporting purposes
Assist with special accounting or administrative projects as needed
Print invoices, match with purchase orders and receiving documents, and enter into the system for payment
Communicate with suppliers and vendors to resolve payment questions or obtain missing invoices
Ensure invoices are properly approved and coded prior to payment processing
Reconcile vendor statements regularly, identifying and resolving discrepancies
Enter and upload invoices into the accounting system to ensure accurate and timely payment
Work closely with Purchasing to verify stock and freight invoice details
Sort, review, and verify invoices for accuracy and completeness
Ensure timely payment processing, taking advantage of any early payment discounts
Maintain digital and hardcopy files for all invoices, supporting documents, and payment records
Print checks and match to invoice documentation prior to mailing
Prepare and mail checks or initiate electronic payments as appropriate
Accounts Receivable consists of recording customer payments, creating relationships with customers and occasionally reach out for payment
Coordinate with branch locations to verify receipt of goods and resolve delivery/invoice mismatches
Participate in occasional special projects assigned by the Controller or other management
Perform other general office duties, including mail distribution and document scanning
Qualification
Required
Strong attention to detail
Ability to reconcile vendor statements
Proactive communication with suppliers, internal departments, and branch locations
Maintain a consistent and dependable work ethic; be punctual, honest, and professional
Perform full-cycle accounts payable and accounts receivable duties across several locations
Serve as the primary point of contact for vendor payment inquiries and invoice discrepancies
Maintain accurate and organized records for auditing and reporting purposes
Assist with special accounting or administrative projects as needed
Print invoices, match with purchase orders and receiving documents, and enter into the system for payment
Communicate with suppliers and vendors to resolve payment questions or obtain missing invoices
Ensure invoices are properly approved and coded prior to payment processing
Reconcile vendor statements regularly, identifying and resolving discrepancies
Enter and upload invoices into the accounting system to ensure accurate and timely payment
Work closely with Purchasing to verify stock and freight invoice details
Sort, review, and verify invoices for accuracy and completeness
Ensure timely payment processing, taking advantage of any early payment discounts
Maintain digital and hardcopy files for all invoices, supporting documents, and payment records
Print checks and match to invoice documentation prior to mailing
Prepare and mail checks or initiate electronic payments as appropriate
Accounts Receivable consists of recording customer payments, creating relationships with customers and occasionally reach out for payment
Coordinate with branch locations to verify receipt of goods and resolve delivery/invoice mismatches
Participate in occasional special projects assigned by the Controller or other management
Perform other general office duties, including mail distribution and document scanning
Must be able to perform job functions safely and successfully, consistent with ADA requirements
Must be able to lift and carry up to 20 lbs
Ability to sit for long periods of time
Must be able to communicate clearly via phone and in person
Preferred
3-5 years of accounts payable experience preferred, with a strong understanding of full-cycle AP processes
Experience working with multiple business locations is a plus
Familiarity with stock and freight invoice processing in coordination with Purchasing
Experience reconciling vendor statements and resolving discrepancies
Prior experience with check printing and payment processing procedures
Comfortable with communicating with vendors regarding billing issues and payment status
Benefits
401(k)
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Vision insurance
Company
GW Murphy, INC
The nation's largest independent distributor of discounted roofing materials.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase