Kelly · 5 hours ago
Executive Assistant
New York, United States
Contract
Onsite
Mid, Senior Level
$35/hr - $39/hr
3+ years expKelly is one of the world's most renowned global banks with over 200 years of continuously evolving financial services. They are seeking an Executive Administrative Assistant to ensure seamless operations and provide high-level support in a fast-paced environment, working closely with internal and external stakeholders.
OutsourcingProfessional Services
Hiring Manager
Asim Kazi
Responsibilities
Ensure seamless administrative operations, handle sensitive tasks with discretion, and provide high level support in a fast-paced environment
Serve as the point of contact for internal and external stakeholders ensuring timely communication and information flow to both Head of IR, Business Execution team and direct reports
Work closely with the Business Execution team to prepare Head of IR with detailed agendas, presentations and documents as well as follow up on key action items
Manages all aspects of appointment/meetings (in-person, virtual and hybrid), including monitoring attendance, requesting, reviewing and attaching materials (presentations, speaking notes, etc.) as well as logistics (e.g., meeting rooms, catering, restaurants/venue reservations, technology, printing, etc.)
Organize and execute executive events, including offsite meetings and investor/analysts engagements, ensuring all logistics are handled efficiently
Collects various requests (e.g., meetings, actions, follow ups, etc.) by engaging and corresponding with individuals and appropriately collates and tracks independently
Builds relationships and coordinates with other Executive Assistants
Serves as back up support, when required
Orders supplies and process invoices through Procure to Pay system
Qualification
Required
Bachelor's/University degree
3+ years of administrative experience working with C-suite Executives
Investment relations/investment banking background
Previous office administration experience within a large and complex financial services or similar organization
Proven and significant experience supporting senior C-Level executive, preferably within a large and complex organization
Highly proficient in Microsoft Office (Outlook, Teams, One Drive, PowerPoint, Word and Excel) and Adobe Pro
Prioritization and workload management skills
Excellent verbal and written communication skills senior level executives
Detail oriented with excellent organizational skills
Strong discretion and confidentiality
Company
Kelly
We’ve been helping organizations find the people they need longer than any other company in the world.
10001+ employees
H1B Sponsorship
Kelly has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (85)
2024 (76)
2023 (59)
2022 (74)
2021 (81)
2020 (65)
Funding
Current Stage
Public CompanyTotal Funding
unknown1978-01-13IPO
Leadership Team
Chris Layden
Chief Executive Officer
N
Nicholas Zuhlke
Vice President, Controller, and Chief Accounting Officer
Recent News
Kelly Services, Inc.
2025-11-08
2025-11-08
Company data provided by crunchbase