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Omni Hotels & Resorts · 2 hours ago

Engineering Administrative Assistant

Atlanta, GA

Full-time

Onsite

Entry Level

1+ years exp

Omni Hotels & Resorts is a luxury hotel chain known for exceptional service and a dynamic work environment. The Engineering Administrative Assistant will be responsible for managing administrative tasks, coordinating work orders, and ensuring compliance with safety standards while providing excellent communication and guest service.

ConsultingEventsFood and BeverageHospitalityResorts

Responsibilities

Maintain organized digital and physical filing systems for maintenance logs, inspection reports, vendor invoices, and compliance documents

Prepare daily, weekly, and monthly maintenance reports for management review

Track expenditures, purchase orders, and departmental budget information

Assist with inventory management for tools, supplies, and replacement parts

Receive, prioritize, and distribute work orders from staff, guests, and management

Monitor work order progress and follow up to ensure timely completion

Schedule routine preventive maintenance, safety inspections, and vendor service appointments

Maintain an updated departmental calendar for repairs, project timelines, and contractor visits

Serve as the communication link between maintenance staff, front office, housekeeping, management, and vendors

Provide status updates on open tasks or urgent repairs

Respond to guest or staff inquiries with professionalism and accuracy

Document guest-impact issues and escalate when needed

Help maintain records required for OSHA, ADA, and hotel brand standards

Ensure inspection logs (fire systems, boilers, elevators, pools, etc.) are completed and stored accurately

Support Director of Engineering and/or Engineering Leadership in preparing for audits, walkthroughs, brand inspections and any other operational assistance

Communicate with approved vendors for quotes, scheduling, and service confirmations

Verify service reports and invoices before submitting for approval

Assists with creating and receiving purchase orders

Track warranties, service contracts, and renewal dates