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RATP Dev USA · 2 hours ago

Maintenance Clerk/ Secretary (Part-Time)

Winston-Salem, NC

Part-time

Onsite

Entry Level

$17.94/hr - $17.94/hr

2+ years exp

RATP Dev USA is a company that provides comprehensive administrative support to the Maintenance Department. The Maintenance Clerk/Secretary plays a critical role in coordinating maintenance documentation, work order administration, and ensuring effective communication between departments.

Public SafetyPublic TransportationTransportation

Responsibilities

Serve as primary administrative support for the Maintenance Manager and supervisory team

Maintain and manage maintenance records, files, and databases

Prepare reports, correspondence, schedules, and operational documents

Coordinate communications between Maintenance, Parts, Operations, vendors, and management

Support scheduling of meetings, training sessions, inspections, and compliance activities

Administer and track work orders, ensuring timely entry, updates, and closure

Monitor Preventive Maintenance (PM) documentation and compliance

Maintain warranty records and supporting documentation

Assist with audit preparation and regulatory reporting

Maintain confidential employee, safety, and compliance records

Generate routine and ad-hoc operational reports

Maintain accuracy of maintenance data across all systems

Utilize approved AI-enabled tools to assist with data analysis, reporting, document control, and workflow optimization while adhering to company security and privacy policies

Manage incoming calls, emails, and departmental correspondence

Maintain office supplies and equipment

Assist Parts Manager with documentation, invoices, and inventory records as needed

Provide clerical support during inspections, audits, and special projects

Support a collaborative and professional work environment

Uphold all RATP Dev and client policies and procedures

Maintain strict adherence to confidentiality and data protection standards

Promote safety culture and best practices throughout administrative operations

Qualification

Microsoft OfficeAI-enabled productivity toolsFleet management systemsAdministrative experienceCommunication skillsOrganizational skillsProblem-solving abilitiesDetail-orientedCustomer-focused attitude

Required

Evidence of a “safety first” attitude

Customer-focused attitude with a high level of professionalism and discretion

Strong administrative, organizational, and time management skills

Ability to maintain strict confidentiality, establish trust and credibility, and act with complete integrity

Detail-oriented, resourceful, diligent, and able to operate independently with limited supervision

Strong written and verbal communication skills

Sound judgment; strong problem-solving and analytical abilities

Proficiency in Microsoft Office (Excel, Word, Outlook)

Experience working with fleet management systems such as RTA, Fleet360, GMV, Zonar

Demonstrated ability to use modern productivity tools, including AI-enabled administrative technologies, for document management, reporting, data validation, and workflow optimization

Ability to prioritize tasks in a fast-paced, 24/7 maintenance environment

High school diploma or GED required