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Herr Foods Inc. · 10 hours ago

Production Administrative Assistant

Chillicothe, OH

Part-time

Onsite

Entry Level

2+ years exp

Herr Foods Inc. is seeking a qualified individual for the Administrative Assistant position in Chillicothe, OH. This role is responsible for providing administrative and clerical support to the Production Manager, including maintaining reports, assisting with personnel issues, and coordinating departmental activities.

Food and Beverage

Responsibilities

Logically create and maintain various spreadsheets

Create and maintain multiple reports on a weekly, bi-weekly, monthly, quarterly and annual basis

Assist Management with writing and editing standard operating procedures for the chip production area

Assist Management with sensitive employment/personnel issues including, but not limited to, performance appraisals, accident reports and safety audits

Maintain confidentiality when dealing with sensitive employment/personnel issues

Create, maintain and distribute various (time management) reports to Senior Management

Create, maintain and track safety and Worker's Compensation records/data by department and/or cost center

Gather information from managers/supervisors and consolidate data in appropriate reports

Plan departmental management meetings and seminars

Schedule, arrange and prepare training sessions and related training documentation such as presentations, handouts, etc

Research and report on industry/regional trends

Organize and plan Managers’ schedule to coordinate with branch activities

Maintain departmental employee lists and routinely send appropriate correspondence when necessary

Update managers, according to plan, of progress on budget goals, incentives, etc

Professionally and courteously communicate with customers; when necessary, assist with resolution of problems/concerns/issues

Answer, transfer, and re-direct incoming telephone calls to department personnel

Assist with recruitment by screening resumes, conducting phone screens and scheduling interviews for managers

Qualification

Administrative experienceMicrosoft OfficeRecruiting experienceCustomer serviceCommunication skillsProblem solvingOrganizational skillsAttention to detailTeam collaborationConfidentiality

Required

2+ years of administrative experience or a college degree with 0-2 years of experience; or a combination of knowledge, skills and abilities

Excellent communication skills, both verbal and written required

Proficient in Microsoft Office at an intermediate to advanced level and ability to learn industry specific software in a reasonable amount of time

Ability to maintain a high level of confidentiality

Self-motivated with demonstrated strong work ethic, the ability to work within tight deadlines, while paying attention to detail and delivering stellar customer service

Proven ability at problem solving and enjoys an environment where multi-tasking is a must

Excellent organizational skills

Effectively works independently and as a member of a team, collaborating with others in a positive, professional manner; open to a different points of view