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RTM Business Group · 4 hours ago

Accounts Payable Specialist

New York, NY

Full-time

Hybrid

Entry, Mid Level

$60K/yr - $60K/yr

2+ years exp

RTM Business Group is a professional development conferences and events company working in various sectors, including EdTech and Healthcare. They are seeking a detail-oriented Accounts Payable Specialist who will manage the full-cycle accounts payable process, vendor management, and ensure timely payment processing.

Management Consulting

Growth Opportunities

Responsibilities

Manage the full-cycle accounts payable process, including invoice review, coding, and timely payment processing

Maintain accurate and up-to-date records of all accounts payable transactions in the accounting system

Reconcile vendor statements and resolve discrepancies in coordination with internal teams and external vendors

Ensure proper documentation by matching purchase orders and contracts with invoices

Prepare and process payment batches, including checks and electronic transfers

Monitor payment deadlines to ensure on-time disbursements

Perform credit card and bank reconciliations

Support month-end close activities and audit preparations

Maintain compliance with company policies, financial regulations, and internal controls

Assist in optimizing financial workflows and suggesting process improvements

Provide accounting support across multiple departments or entities as needed

Establish and maintain relationships with vendors, addressing inquiries and negotiating payment terms

Partner with internal departments to resolve payment issues or documentation gaps

Assist senior finance team members and respond to ad hoc accounting requests

Calculate commissions based on sales performance and company policy

Prepare and process timely, accurate commission payments to eligible employees

Maintain organized records of commission structures, payouts, and supporting data

Reconcile commission reports with actual sales data and address discrepancies

Generate reports on commission activity to support payroll and sales leadership

Qualification

Accounts PayableAccounting SoftwareGAAP KnowledgeMicrosoft ExcelVendor ManagementAttention to DetailCommunication SkillsOrganizational SkillsTeam Collaboration

Required

Bachelor's degree in Accounting, Finance, or a related field

2-3 years of experience in Accounts Payable or a similar accounting/bookkeeping role

Strong understanding of AP processes, general ledger coding, accruals, and account reconciliations

Familiarity with GAAP and awareness of tax laws and regulatory compliance

Proficiency in accounting software (e.g., QuickBooks)

Skilled in Microsoft Excel, Google Sheets, and other productivity tools for data entry and reporting

Strong attention to detail, accuracy, and organizational skills

Effective communication and collaboration skills

Ability to work independently and cross-functionally within a team

Preferred

Experience in conference or events-related industries

Familiarity with the following tools and platforms: Airtable, Everstage, QuickBooks, HubSpot, Bill.com, Microsoft Office Suite (Excel, Outlook, Word, etc.)