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Gordon Food Service · 4 hours ago

Accounts Payable Coordinator

Wyoming, MI

Full-time

Hybrid

Entry Level

2+ years exp

Gordon Food Service is a leading food service company looking for an Accounts Payable Coordinator. The role involves processing invoices accurately and timely, resolving discrepancies, and maintaining organized records while ensuring compliance with financial regulations.

Food and Beverage

Responsibilities

Inputs invoice data into accounting software or ERP systems, maintaining up-to-date records of all transactions

Processes payment corrections related to Direct or Indirect invoices that can not be processed by rules based automated processing

Reviews, verifies, and processes exception invoices received from vendors, ensuring accuracy in amounts, terms, and compliance with company policies

Facilitates currency conversion for cross-border invoice payments to optimize invoice processing workflows

Conducts standard invoice discrepancy research and escalates for resolution

Serves as a point of contact for vendors and internal departments regarding payment inquiries and issues

Generates standard reporting related to accounts payable, such as aging reports and payment forecasts

Maintains organized records of invoices, payment histories, and other financial documents for audits and internal controls

Ensures compliance with relevant financial regulations and company policies, including tax regulations

Participates in continuous improvement initiatives by analyzing processes and identifying areas for optimization and implementing effective solutions (process, policy, automation) to enhance efficiency and performance

Identifies cross-functional opportunities for process optimization, implement streamlined workflows, and enhance overall organizational efficiency while ensuring alignment with company goals

May be responsible for preparing and processing payments, ensuring compliance with accounting policies and financial regulations, maintaining accurate records of disbursements, and assisting in generating related reports such as cash flow forecasts and aging analyses

Performs other duties as assigned

Qualification

Accounts Payable experienceSAPFinanceAccounting degreeSpreadsheet softwareCustomer serviceBasic math skillsEmail communicationFile organizationDetail orientedAdaptability

Required

Customer service and relationship building

Must be detail oriented with a commitment to a high level of accuracy

Basic math skills (arithmetic and simple addition/subtraction, ordering, etc)

Comparing, analyzing, coordinating, copying, etc. and ability to recognize non-standard situations / discrepancies with invoices

Ability to compose, send, and organize emails using tools like Microsoft Outlook, Gmail, or similar platforms

Communicates effectively with supervisors and team members, clarification when needed, and consistently meets deadlines with minimal supervision

Customer service and relationship building with internal teams/stakeholder and external partners

Demonstrates accountability by taking ownership of responsibilities, maintaining organization, and addressing minor challenges independently

Understanding of file organization, saving, and retrieving files from local drives, network drives, or cloud storage

Ability to identify and resolve simple issues (e.g., printer connectivity, frozen applications)

Understanding of basic security protocols, such as recognizing phishing emails and protecting sensitive information

Adaptability - ability to learn new software and tools (e.g. vendor portals) as required and responds positively to changing priorities

Experience with spreadsheet software (e.g., Microsoft Excel, Google Sheets), including basic formulas and data organization

Actively pursue personal development goals, embrace feedback, and demonstrate a willingness to adapt to new challenges while finding innovative solutions to problems