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K&L Gates · 2 hours ago

Patent Specialist

Orange County, CA

Full-time

Onsite

New Grad, Entry Level

$70K/yr - $106K/yr

K&L Gates is a fully integrated global law firm with a commitment to innovation and client service. They are seeking a Patent Specialist to prepare and file applications with the USPTO, WIPO, and foreign associates, while also performing legal secretarial duties to assist attorneys or Patent Agents.

LegalReal Estate

H1B Sponsor Likely

Responsibilities

Prepare, review, and file PTO communications including, but not limited to, new applications; Office Action responses, Information Disclosure Statements, assignments and related ownership transfers, and the like

Manage specific clients’ Extranet systems to access and communicate all correspondence, PTO filings, and PTO mail

Review daily docket and deadlines

Order documents, file histories, certified copies, etc

Maintain current knowledge of IP rules and procedures

Assist in other duties/special projects as assigned by supervisor or requested by lawyers

Perform a variety of foreign prosecution-related tasks such as preparation and filing of PCT applications and all associated non-U.S. prosecution filings

Enter national and regional stage and all associated formality requirements specific to each country

Prepare and send necessary communications directly to foreign associates in order to manage and maintain foreign prosecution matters

Report mail associated with foreign filings to the client

Report, issue, and docket in own Outlook calendar soft deadlines (deadlines to provide client recommendation) when reporting foreign mail with a deadline

Send reminders to attorneys related to soft deadlines

Review daily docket and deadlines

Analyze issued U.S. patents for proper Patent Term Adjustment

Use patent analytical software to research and compile worldwide patent portfolio data

Provide costs estimates using Global IP Estimator

Order documents, file histories, certified copies, etc

Maintain current knowledge of all foreign IP rules and procedures

Assist in other duties/special projects as assigned by supervisor or requested by lawyers

Create letters, legal documents, and memos in Word, spreadsheets in Excel, slide shows in PowerPoint; create and work with tables; create tables of contents; use spell-check and thoroughly proofread content of all documents

Enter, edit, and track daily time in the firm’s time entry application according to required deadline

Work with attorneys and other legal secretaries in reviewing and editing proformas and work with Accounting to finalize and submit client invoices on a timely basis

In Outlook, manage inbox (creating folders), manage calendar, set-up meetings electronically, manage contacts, work and search in the firm’s document management system and understand and set-up distribution lists

Prepare preparation of check requests and firmwide expense reports accurately and promptly

Possess knowledge of and apply high level of detail to file openings and conflict checks using the firm’s online file opening system

Possess working knowledge of the firm’s record management system to store and retrieve hard copy documents, create labels, request folders, store and retrieve electronic documents, and store and retrieve e-mails

Assist other secretaries and Patent Specialists with overflow work and provide backup support during vacations, leaves of absence, etc

Coordinate and verify travel arrangements with our service providers and process related business expense reimbursements

Schedule meetings, book conference rooms, video conferences and Webexes

Qualification

Patent prosecutionPTO communicationsIntellectual Property terminologyPatent analytical softwareGlobal IP EstimatorLegal secretarial dutiesDetail orientationMulti-taskingEffective communication

Required

High school diploma or equivalent; college degree preferred

Knowledge and understanding of Intellectual Property basic legal terminology

Ability to concentrate for lengthy periods of time while maintaining a focus on detail

Ability to handle multiple tasks and routine responsibilities on a daily basis and a willingness to make judgment decisions

Ability to balance the initiative with level of knowledge, a willingness to follow instructions and the responsibility of bringing any problems, concerns, or discrepancies to the attention of the supervising attorney or paralegal

Ability to communicate effectively with a varied audience, including all levels of firm members, vendors, clients, and other outside interested parties

Must be able communicate and interact effectively with employees and/or other clients

Effectively manage and communicates confidential issues

This job operates in an office setting and is largely sedentary, requiring the routine use of a computer and other standard office equipment. The ability to open file cabinets, lift files, bend, and stand on a stool may also be required

Benefits

Medical/Prescription Drug Coverage (including a Health Savings Account feature)

Back-up Child/Elder Care and access to a caregiving concierge

Dental Insurance

Wellness Program

Vision Insurance

Pre-tax Commuting Benefits

401(k) Retirement Plan and Profit Sharing

Business Travel Accident Insurance

Short- and Long-term Disability Protection

Pet Insurance

Life Insurance (including Basic, Supplemental, Spouse, Child, and Accidental Death and Dismemberment)

Health Advocacy Services

Paid Time Off (20 days/year through first 4 years of employment; 25 days/year after 5 years of employment)

Identity Protection/Restoration and Fraud Insurance

Parental Leave (18 weeks of which 6 are paid; short-term disability may provide additional paid time off)

Student loan refinancing options and access to a student loan concierge service

Paid Holidays (12)

Addiction Resources

Family Building Benefits

Breast Milk Delivery and Lactation Support Services

Flexible Spending Accounts

Employees also may be eligible to receive bonuses and certain expense reimbursements

Employee Assistance Program

Professional Development and CLE Credit Opportunities

529 Deductions

Relocation

Accident Insurance

Employee Referral Program

Critical Illness Insurance

Hybrid/Remote Work Opportunities

Hospital Indemnity Insurance

Perks including: Technology, Entertainment, and Travel Discount Programs

Bereavement Leave

All other benefits (such as leaves of absence) required by law

Company

K&L Gates

Glassdoor3.5

At K&L Gates, we foster an inclusive and collaborative environment across our fully integrated global platform that enables us to diligently combine the knowledge and expertise of our lawyers and policy professionals to create teams that provide exceptional client solutions.

Founded in 1883

Pittsburgh, Pennsylvania, USA

1001-5000 employees

http://www.klgates.com/

H1B Sponsorship

K&L Gates has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (1)

2024 (3)

2023 (1)

2022 (6)

2021 (2)

2020 (19)