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Principal Financial Group · 6 hours ago

Sr Administrative Assistant

Des Moines, IA

Full-time

Hybrid

Mid, Senior Level

$24.21/hr - $37.55/hr

4+ years exp

Principal Financial Group is seeking a Sr Administrative Assistant to provide a broad range of administrative support activities to leaders within a department. The role involves managing schedules, coordinating meetings, handling communications, and assisting with onboarding and travel arrangements.

Financial ServicesInsurance

No H1B

Responsibilities

Independently manage the schedules for leaders of a department identified by business-driven value. May include: Managing all aspects of a person(s) schedule including: responding to all invitations and requests, making decisions on priority on behalf of the person(s) supported, negotiating with others to find the best date/time options. Tactical meeting coordination (scheduling and room set-up, catering, proactively coordinate agendas, gather pre-meeting materials, draft/edit meeting and presentation materials, may attend meetings and capture action items and proactively follow-up on action items to ensure completion). Handle communications on behalf of the person(s) being supported to the department or team, distribution list creation/maintenance

May provide moderate to heavy inbox management (deleting junk, categorizing and filing, flagging messages for importance). Make recommendations on the most efficient and effective way for the person(s) supported to organize their work. Can connect various channels of information/communications together to make assessments and assist in prioritizing information for the person(s) supported

May coordinate/draft/edit monthly reports, order supplies, manage role and access requests, assist with onboarding new employees (order technology, information access, security, schedule appropriate meetings, gather/assemble relevant PFG/BU/SCBU/department information), research and book travel arrangements in partnership with those supported, expense management (submit/approve purchase/travel card expenses and track department expenses and submit invoices), creation/maintenance of distribution lists. Initiate some HR tasks on behalf of person(s) supported. Manage information through multiple technology channels, handling requests for new technology (i.e., SharePoint, Box, Clear ID, etc.). Set-up/maintenance of department and team shared sites and process flow of information. Provide high-level training/guidance on how to navigate technology platforms such as Chrome River and Concur along with other department specific technology platforms. Backup for team members

May be involved in a variety of business-value driven department or business-wide projects

Qualification

Calendar managementExpense managementMeeting coordinationMicrosoft OfficeData consolidationKeyboarding skillsOrganizational skillsVerbal communicationWritten communicationAdaptability

Required

High school diploma and 4+ years related experience required with 6 or more years of experience preferred

Strong organizational skills and strong attention to detail

Strong verbal and written communication skills

Ability to gather and consolidate data from various sources

Ability to set priorities, handle multiple tasks and meet deadlines

Flexible and adaptable to rapidly changing priorities and the ability to handle confidential information

Keyboarding and adaptability in computer, web and mobile business applications, proficiency in Windows based computer applications (Microsoft Office) and the operation of office equipment

Limited travel may be involved

Benefits

Personal Time Off (PTO) is provided to hourly (non-exempt) employees and provides a set amount of accrued time earned each pay period. Employees can use their PTO for vacation, personal or short-term illness.

Pension Eligible

Company

Principal Financial Group

Glassdoor3.9

Principal Financial Group® is dedicated to improving the wealth and well-being of people and businesses around the world—helping more than 62M customers plan, protect, invest, and retire as of December 31, 2023.

Founded in 1879

Des Moines, Iowa, USA

10001+ employees