SBM Management Services, LP · 7 hours ago
Office Assistant
St Louis, MO
Full-time
Onsite
New Grad, Entry Level
$20/hr - $25/hrSBM Management Services, LP is seeking an Office Assistant to support daily operations and ensure a smooth working environment. The role involves administrative tasks alongside light janitorial duties, including managing the front desk, overseeing office supplies, and assisting with office events.
ConsultingInformation TechnologyLegal
Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned
Greet and assist all visitors, vendors, and employees in a friendly, professional, and welcoming manner
Manage the front desk daily operations, including answering and directing phone calls, taking accurate messages, and monitoring visitor access
Serve as a point of contact for general office inquiries and employee needs
Assist with planning, coordination, and execution of office events, including setup, catering, décor, and communication
Maintain an organized and presentable reception area and all shared spaces throughout the office
Oversee all office supply inventory and ordering, including kitchen and breakroom items; manage vendor relationships and maintain cost efficiency
Process and distribute incoming and outgoing mail, packages, and deliveries
Manage conference room scheduling, ensuring rooms are prepared for meetings with necessary supplies and technology
Stock all refrigerators, cabinets, and drawers throughout the office to ensure availability of refreshments and supplies
May be required to perform cleaning tasks, such as vacuuming, dusting, and emptying trash bins
May be required to clean and sanitize common areas, including restrooms and kitchen spaces
Organize and maintain all storage areas, including common spaces and inventory storage rooms, ensuring items are labeled, accessible, and orderly
Track and coordinate maintenance requests; communicate with building management and vendors to ensure prompt resolution
Conduct regular walkthroughs of the office to assess cleanliness, functionality, and safety; report and follow up on any facility or equipment issues
Support onboarding of new hires by preparing workstations, welcome kits, and office tours
Maintain office-related records, vendor contracts, and digital files in an organized system
Assist with internal communications related to facility updates, office policies, and event announcements
Partner with Facilities Manager to streamline operations and implement office improvements or initiatives
Manage local service providers (paper shredding, coffee, vending, plant service, etc.) to ensure quality and consistency
Coordinate with IT for equipment requests, troubleshooting, and asset tracking for the office
Support sustainability and recycling efforts within the office
Perform other related duties and special projects as assigned
Qualification
Required
High school diploma or equivalent
Proven experience as an office assistant or in a similar role
Familiarity with office equipment, such as printers and fax machines
Proficient in MS Office (Word, Excel, Outlook)
May be required to have a valid driver's license
Excellent organizational and time management skills
Strong communication and interpersonal abilities
Ability to work independently and as part of a team
Basic knowledge of cleaning and sanitation products and techniques
Benefits
Comprehensive benefit packages
Company
SBM Management Services, LP
SBM Management Services, LP is an Facilities Services providing company.
Founded in 1982
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Charles Somers
CEO
Chris White
Chief Information Officer
Recent News
2023-03-30
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