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Zenlayer · 4 hours ago

Accounts Payable Specialist

Diamond Bar, CA

Full-time

Onsite

Entry, Mid Level

2+ years exp

Zenlayer is a company seeking an Accounts Payable Specialist responsible for processing vendor invoices, employee expenses, and payment runs. This role plays a crucial part in the month-end close process and ensures compliance with company policies while collaborating with various teams.

Cloud ComputingInformation TechnologyISPOptical CommunicationSoftwareTelecommunications

Responsibilities

Review, validate, and process vendor invoices in accordance with company policies and PO/Item Receipt (3-way match) procedures

Ensure appropriate account coding, cost center assignment, and approval routing

Resolve discrepancies related to pricing, quantity, tax, and documentation

Maintain accurate invoice records in the ERP system (e.g., NetSuite)

Collect, review, and validate monthly credit card transactions and receipts submitted by cardholders

Ensure all transactions have complete documentation, correct account coding, and comply with T&E and procurement policies

Perform monthly credit card reconciliations, investigate variances, and prepare adjusting entries if needed

Coordinate with employees to resolve missing receipts, incorrect charges, or non-compliant spending

Support integration or automation of credit card feeds into the ERP or expense system

Prepare weekly payment runs (ACH, wire, international payments) and ensure approvals and accuracy

Monitor vendor accounts to ensure timely payment and maintain strong vendor relationships

Respond to vendor inquiries and support vendor onboarding (W-9, bank verification, tax forms, master data setup)

Reconcile vendor statements and resolve open or aged items

Prepare, reconcile and file year-end Form 1099

Review and process employee expense reports for policy compliance and required documentation

Ensure timely reimbursement cycles and support the travel & expense system

Support integration or automation of data feeds into the ERP or expense system

Assist with AP accruals, cut-off testing, prepaid schedules, and account reconciliations

Prepare AP and credit card reconciliation reports

Support internal and external audit requests, ensuring documentation accuracy and completeness

Maintain compliance with internal controls over invoice approvals, payment authorization, and credit card usage

Maintain organized and audit-ready documentation

Support process improvements, automation projects, and policy updates (AP, T&E, credit card program)

Assist with other ad-hoc projects as needed

Qualification

Accounts PayableERP systemsCredit card reconciliationExcelVendor managementMulti-entity experienceMulti-currency experienceDetail-orientedCommunication skillsProblem-solving skills