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Metropolitan Transportation Authority · 4 hours ago

Administrative Assistant Series (Buses)

NYC Metro Area

Full-time

Onsite

Entry, Mid, Senior Level

$79K/yr - $105K/yr

1+ years exp

The Metropolitan Transportation Authority is a key player in public transportation in New York. They are seeking candidates for the Administrative Assistant Series to provide essential administrative support and clerical functions for the Maintenance Support & Engineering Department.

Transportation/Trucking/Railroad

Responsibilities

The incumbent will provide administrative support, day-to-day routine, and non-routine office functions for the Maintenance Support & Engineering Department

Responsibilities include but not limited to answering the telephone for executive staff; maintaining and updating calendar, scheduling meetings, preparing materials for meetings, providing reminders of items that are due in a timely fashion; and creating spreadsheets, documents, and reports; compose routine memos and correspondence; maintain departmental filing system log, retrieve, and ensure that follow-up actions are completed while managing the departmental files

The incumbent is also responsible for clerical support for the department, including: collection and distribution of mail; distributing, auditing, and processing timesheets and sign-in books; maintaining list of wireless devices assigned including ordering new devices and sending devices for repair; ordering and maintaining office supplies and company card charges; processing U-Reqs; maintaining employee personnel files; maintaining vacation schedules for the department; assisting managers with updating various reports as needed

Qualification

Administrative experienceBaccalaureate degreePC skillsWritten communicationDeadline managementAgencyVerbal communicationConfidentiality

Required

A Baccalaureate degree from an accredited college AND two (2) years of satisfactory responsible full-time paid experience in a government agency, business firm, civic organization, or educational institution, conducting administrative or management studies, or assisting an executive in directing the administration of a large organizational segment, or directing or coordinating the administration of several small organizational segments, or performing any appropriate combination of these duties; OR

An associate degree from an accredited college or completion of two (2) years of study (60 credits) at an accredited college AND four (4) years of satisfactory responsible full-time paid clerical experience, at least two (2) years of which must have been in an administrative capacity as described in 1 above; OR

A high school diploma or equivalent and six (6) years of satisfactory responsible full-time paid clerical experience, at least two (2) years of which must have been in an administrative capacity as described in 1 above; or

A satisfactory equivalent combination of education and experience. However, all candidates must possess the two (2) years of administrative experience as described above

A Baccalaureate degree from an accredited college AND one (1) year of satisfactory responsible full-time paid experience in a government agency, business firm, civic organization, or educational institution, conducting administrative or management studies, or assisting an executive in directing the administration of a large organizational segment, or directing or coordinating the administration of several small organizational segments, or performing any appropriate combination of these duties; OR

An associate degree from an accredited college or completion of two (2) years of study (60 credits) at an accredited college AND three (3) years of satisfactory responsible full-time paid clerical experience, at least one (1) year of which must have been in an administrative capacity as described in 1 above; OR

A high school diploma or equivalent and five (5) years of satisfactory responsible full-time paid clerical experience, at least one (1) year of which must have been in an administrative capacity as described in 1 above; or

A satisfactory equivalent combination of education and experience. However, all candidates must possess the one (1) year of administrative experience as described above

A Baccalaureate degree from an accredited college; OR

An associate degree from an accredited college or completion of two (2) years of study (60 credits) at an accredited college and two (2) years of satisfactory responsible full-time paid clerical experience, at least one (1) year of which must have been in an administrative capacity as described above; OR

A high school diploma or equivalent and four (4) years of satisfactory responsible full-time paid clerical experience, at least one (1) year of which must have been in an administrative capacity as described above; OR

A satisfactory equivalent combination of education and experience. However, all candidates must possess the one (1) year of administrative experience as described above

Demonstrated experience performing administrative work and ability to meet deadlines and exercise discretion and confidentiality

Excellent written, verbal, and grammatical skills

Strong PC skills, including Word, Excel, Access, PowerPoint, etc

Ability to interface effectively with senior management, staff, MTA affiliates, and external organizations

Preferred

Familiarity with the agency's organization, functions, programs, policies, and work procedures is desirable

Company

Metropolitan Transportation Authority

Glassdoor3.6

The Metropolitan Transportation Authority is North America's largest transportation network, serving a population of 15.3 million people in the 5,000-square-mile area fanning out from New York City through Long Island, southeastern New York State, and Connecticut.

Founded in 1834

New York, NY, US

10001+ employees