Axle · 7 hours ago
Executive Assistant
Rockville, MD
Full-time
Onsite
Mid Level
$70K/yr - $77K/yrAxle is a bioscience and information technology company that focuses on advancements in translational research and biomedical informatics. The Executive Assistant will support the Office of the Director at the National Institutes of Health, managing information flow, calendars, and meeting coordination.
BiotechnologyHealth CareInformation TechnologySoftware
Responsibilities
Prepare purchase requests, maintenance agreement and draft justification for government signature of needed office supply items
Collaborate with administrative staff to ensure that all purchase requests are filled in a timely manner
Create summaries and reports based on information gathered
Develop and/or complete forms and prepare for staff’s signatures
Communicate with Division staff for edits/revisions to the personnel list and phone directories; distribute updates within and out of PES
Provides executive expertise needed to coordinate, improve, and oversee the overall functioning of the office
Coordinate the day-to-day office operation, including, but not limited to problem and conflict resolution, organization and prioritization of tasks
Gather, compile, analyze and evaluate data for performance management goals; implement solutions to drive continuous improvement of business processes
Schedules and maintains an accurate tracking system of all activities
Schedule and maintain tracking system for all activities
Keep government abreast of all commitments via the maintenance of daily calendar
Stays abreast of and implements current regulations, policies and procedures, and updates staff on relevant information
Review and summarize the content of incoming materials, specially gathered information, or meetings
Monitor compliance with program policies and procedures; identify strategies to ensure that program and contractual compliance is maintained
Review documentation for compliance with policy and procedures; interpret instructions for adherence to format; collect data; provide summaries for analysis and interpretation
Plans and completes various special projects
Extract and consolidate pertinent information
Plan and complete various special projects
Provide status reports on the progress on managing these projects/activities and collaborating with appropriate staff
Provide editorial and logistical assistance to staff on managing special projects/activities
Research information requested and provide that information; maintain status of projects; follow up on actions through contact with office staff
Work independently on special projects; research and initiate actions pertaining to operational issues; coordinate proponents to research; resolve action processing issues
Perform a variety of complex, specialized support tasks on an ongoing and ad hoc basis
Arranges conferences and meetings and contacts attending professionals, makes travel arrangements, maintains complex schedules and calendars, and advises staff on the most effective method and format of presentations
Coordinate meetings, conference calls, seminars, workshops and courses for staff; schedule conference rooms
Update/maintain shared calendars; rearrange calendar to accommodate situations of an urgent nature
Establish and prioritize meetings appointment priorities, or reschedule or refuse appointments or invitations
Contact participants and notify them of topics to be discussed
Schedule room and audio visual reservations
Prepare agendas, handouts and background materials
Work with staff on creation and preparation of presentations and slides; provide task support for presentations and/or handouts (copy, print, distribute, etc.)
After meetings, review the folder/notes for items requiring follow-up action; summarize and distribute minutes Updates databases and spreadsheets and creates reports for management
Maintains inventory and initiates purchase requests
Qualification
Required
Associate degree
Certified Administrative Assistant
Executive level support
Project management
Website content management
Meeting minutes/summary reports
Meeting coordination
Scheduling
SharePoint
MS Office
Preferred
Business Management and Administration
General Business
Miscellaneous Business Medical Administration
Marketing and Marketing Research
Management Information Systems and Statistics
Computer and Information Systems
Health and Medical Administrative Services
English Language and Literature
Human Services and Community Organization
Benefits
100% Medical, Dental & Vision Coverage for Employees
Paid Time Off and Paid Holidays
401K match up to 5%
Educational Benefits for Career Growth
Employee Referral Bonus
Flexible Spending Accounts:
Healthcare (FSA)
Parking Reimbursement Account (PRK)
Dependent Care Assistant Program (DCAP)
Transportation Reimbursement Account (TRN)
Company
Axle
At Axle, we are driven by the mission to accelerate discovery and enhance organizational outcomes by revolutionizing operations with our innovative solutions.
Founded in 2002
501-1000 employees
H1B Sponsorship
Axle has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (37)
2024 (40)
2023 (61)
2022 (30)
2021 (19)
2020 (38)
Funding
Current Stage
Late StageLeadership Team
Gary Mays
Chief Operating Officer
Company data provided by crunchbase