DesignForce · 13 hours ago
Administrative Assistant
Washington, DC
Full-time
Onsite
New Grad, Entry LevelDesignForce is an impact-driven boutique consultancy specialized in the architecture, engineering, and general contracting (AEC) industries. The Administrative Assistant will provide essential administrative support to the Managing Principal and senior leadership, coordinating meetings, managing communications, and ensuring the office operates smoothly.
Management Consulting
Hiring Manager
Gabrielle Camilli
Responsibilities
Provide administrative support to the Managing Principal and senior leadership, including calendar coordination, meeting logistics, document preparation, and travel arrangements
Coordinate internal and client meetings, events, and meals, including scheduling, reminders, catering, and follow-up
Serve as the office’s first point of contact by greeting visitors, answering and directing calls, and managing incoming and outgoing mail
Maintain a clean, organized, and professional office environment, including reception areas, conference rooms, and common spaces
Oversee office supplies, catering, and resources; coordinate restocking and manage vendor relationships and subscriptions
Act as the primary liaison with building management for facilities, maintenance, and safety-related issues
Track and manage incoming communications, responding independently when appropriate and escalating as needed
Organize and maintain client and internal files using the firm’s authorized systems
Support onboarding for new hires and assist with basic HR and internal coordination needs
Provide logistical support for internal and external events, including travel coordination
Assist with general administrative duties and special projects as assigned
Qualification
Required
Provide administrative support to the Managing Principal and senior leadership, including calendar coordination, meeting logistics, document preparation, and travel arrangements
Coordinate internal and client meetings, events, and meals, including scheduling, reminders, catering, and follow-up
Serve as the office's first point of contact by greeting visitors, answering and directing calls, and managing incoming and outgoing mail
Maintain a clean, organized, and professional office environment, including reception areas, conference rooms, and common spaces
Oversee office supplies, catering, and resources; coordinate restocking and manage vendor relationships and subscriptions
Act as the primary liaison with building management for facilities, maintenance, and safety-related issues
Track and manage incoming communications, responding independently when appropriate and escalating as needed
Organize and maintain client and internal files using the firm's authorized systems
Support onboarding for new hires and assist with basic HR and internal coordination needs
Provide logistical support for internal and external events, including travel coordination
Assist with general administrative duties and special projects as assigned
Ability to be in-person, M-F during our business hours of 8:30am – 5:30pm
Customer service-oriented and excellent communication skills
Ability to exercise good judgment, professionalism and confidentiality
Proficiency in Microsoft Office Suite
Persistent and results-oriented
Meticulous attention to detail and superior organizational skills
Ability to prioritize tasks and work well under pressure
Strong interpersonal and relationship-building skills
Preferred
Bachelor's degree or equivalent professional experience in field relevant to Business Administration
Preferred experience working with administrative and/or office coordination tasks and working with executive teams directly
Benefits
Competitive Paid Time Off (PTO), including ten (10) paid holidays and a floating holiday
Paid Voting & Wellness Leave
80% Health Care Coverage Through BlueCross Blue Shield (Medical & Dental)
401(K) with Company Matching
On-Site Gym Access
Paid Parental Leave
Team Bonding Activities Throughout the Year
Professional Development Stipends
Company
DesignForce
DesignForce is a purpose-driven consultancy focused on workforce strategy and career development across the architecture, engineering, and construction (AEC) industry.
Founded in 2010
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase