Executive Assistant jobs in United States
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DualEntry · 4 hours ago

Executive Assistant

positionNew York, NY
timeFull-time
remoteOnsite
seniorityMid, Senior Level
money$85K/yr - $130K/yr
date3+ years exp

DualEntry is one of NYC’s fastest-growing AI startups, and they are seeking an Executive Assistant to support their leadership team. The role involves managing executive-level scheduling, communication, and internal coordination to help drive the company's growth and operational efficiency.

AccountingArtificial Intelligence (AI)Enterprise Resource Planning (ERP)

Responsibilities

Own executive-level scheduling, prioritization, and communication
Anticipate the needs of the CEO and leadership team, ensuring focus stays on the most important strategic priorities
Drive internal coordination - keeping cross-functional initiatives aligned and moving forward
Manage investor, customer, and partner communications on behalf of the leadership team
Manage and support the HR team (onboarding, scheduling, coordination in the team, documentation)
Manage the speed
Build the operational foundation for scaling — from meeting cadences to information flow

Qualification

Executive schedulingCommunication managementOperational supportDetail-orientedProactiveCommunicatorComfortable with ambiguityDiscreet

Required

3–6+ years of experience as an Executive Assistant, Chief of Staff, or in a high-intensity operational role
Experience working directly with founders, C-level executives, or investors in a fast-paced environment
Structured, detail-oriented, and highly proactive
Excellent communicator
Comfortable with ambiguity and fast context-switching
Trusted with sensitive information and discreet by default

Benefits

Equity : $40k+
Insurance: 100% medical, dental & vision
Time Off: 15 PTO days + 12 US public holidays
Commuter benefits
401k benefits
On-site team culture - high collaboration, no bureaucracy
We'll cover relocation packages and make the move exciting, not painful!

Company

DualEntry

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DualEntry develops an AI-based accounting software for handling transactions for mid-market enterprises.
dateFounded in 2024
location
New York, New York, USA
people-size11-50 employees
web-link
https://www.dualentry.com

Funding

Current Stage
Early Stage
Total Funding
$100M
Key Investors
Contrary
2025-10-02Series A· $90M
2024-05-01Seed· $10M

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Company data provided by crunchbase