Alotten · 4 hours ago
Accounting Services Specialist
Austin, TX
Part-time
Onsite
New Grad, Entry LevelAlotten helps organizations unlock the full potential of their people and build workplaces that perform and endure. They are seeking a reliable, detail-driven AP/AR Specialist to support their consulting and technology business by managing accounts payable and receivable tasks, ensuring accuracy and timeliness in their billing processes.
Computer Software
Responsibilities
Prepare and generate client invoices across service offerings, custom programs, and technology products
Maintain invoicing calendar and send scheduled monthly, milestone, and program-based invoices
Review and validate timesheets, deliverables, or contract terms needed for billing
Monitor incoming payments; follow up on outstanding balances and reconcile discrepancies
Maintain accurate client billing records and update internal trackers
Process vendor invoices, ensuring proper coding and approval routing
Support weekly payment runs and verify accurate documentation
Assist with expense reimbursements and credit card reconciliation
Reconcile Stripe and QuickBooks Online transactions
Prepare light reporting (AR aging, invoicing summaries, payment status updates)
Maintain clean, organized financial files and documentation
Support coordination with internal teams to kick off new projects and ensure proper tracking
Maintain and improve data accuracy across business development and deal-tracking boards in our CRM
Support month-end close activities as needed
Qualification
Required
Experience with accounts payable and/or accounts receivable (professional services experience a plus)
Strong familiarity with QuickBooks Online
Comfortable reviewing contracts, SOWs, and billing terms
Strong attention to detail and ability to work independently
Excellent communication skills – proactive, responsive, and consistent
Collaborative approach with a focus on alignment
Ability to work a set schedule each weekday (approximately 4 hours/day, totaling 20 hours/week)
Preferred
Knowledge of Stripe is preferred
Based in the Austin area preferred
Benefits
Predictable daily schedule
Collaborative team environment
Opportunity to contribute to a growing services and technology firm
Competitive part-time compensation
Company
Alotten
Alotten provides strategic expertise and technology to maximize people at every stage of the organizational lifecycle, helping organizations and leaders grow and increase impact.
Founded in 2022
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Kent Radford
CEO
Company data provided by crunchbase