HEI Hotels & Resorts · 6 hours ago
Administrative Assistant
The Whaler at Kaanapali Beach Resort & Spa - Lahaina, HI
Full-time
Hybrid
New Grad, Entry Level
$46.25/hr - $46.25/hrHEI Hotels & Resorts is a leading hotel management company located at The Whaler Resort on Ka'anapali Beach. They are seeking an Administrative Assistant to support the General Manager and Executive Committee with various administrative functions to ensure effective management of the hotel.
Hospitality
Responsibilities
Maintains all files, correspondence, and records in the department. Typing and filing
Assists General Manager in all aspects of the Executive Office
Coordinates meeting set-ups and performs minute taking, transcribing and distribution of the following: Executive Committee, Staff Meeting, and Miscellaneous Meetings
Performs special requests of the General Manager such as travel arrangements (flight and room)
Performs telephone duties which require answering telephones, messages, forwarding calls to appropriate person, assisting caller in resolving questions
Coordinates and delegates distribution of incoming and outgoing correspondence to in-house, HEI Hotels and Resorts and other areas
Assists in organizing trace system to ensure all correspondence memos reports are completed, distributed properly and on appropriate time schedule
Coordinates daily payroll for Executive Office
Handles individual reservations for VIP clients. Ensure that all arrangements, including upgrades, are handled properly, coordinating with other departments through oral and written instruction
Comply with attendance rules and be available to work on a regular basis
Perform any other job-related duties as assigned
Qualification
Required
Must communicate well with guests
Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy
Ability to access and accurately input information into a computer using Microsoft Office Suite software with or without reasonable accommodation
Typing proficiency at a minimum of 75 wpm with or without reasonable accommodation
Ability to follow written and/or verbal instructions
Ability to stand and/or sit and continuously perform essential job functions for duration of shift with or without reasonable accommodation
Ability to set-up and maintain filing systems
Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc
Preferred
Hotel experience preferred
Benefits
Medical and Dental programs through Anthem Blue Cross Blue Shield
Vision insurance programs through EyeMed
Vacation, Sick and Holiday programs
Pet insurance through the ASPCA
Supplemental, Spousal and Child Life insurance
Short and Long-Term Disability plans
401(k) Savings Plan with matching funds
Discounts through our 'YouDecide' and Hotel Room Discount programs
Company
HEI Hotels & Resorts
Founded in 1985, HEI Hotels & Resorts is one of the nation’s leading privately held hotel investment and third-party management companies.
Founded in 2002
10001+ employees
H1B Sponsorship
HEI Hotels & Resorts has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (2)
2023 (1)
2022 (3)
2021 (1)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Ted Darnall
CEO Lodging and Technical Services Companies
Brad Koch
Chief Technology Officer
Recent News
2025-09-12
Seattle TechFlash
2025-04-14
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