Memphis-Shelby County Schools · 7 hours ago
Procurement Associate
Memphis, TN
Full-time
Onsite
Entry Level
4+ years expMemphis-Shelby County Schools is seeking a Procurement Associate to support the Procurement Services Office by performing administrative and secretarial duties. The role involves managing correspondence, processing invoices, and providing guidance on procurement policies and procedures.
Education
Responsibilities
Performs a full range of administrative work for multiple programs and projects in the Procurement Services Office
Reviews and answers correspondence for Procurement Services. Receives and responds or routes inquiries, concerns, complaints, and requests for assistance from District personnel, vendors/contractors and citizens
Processes newspaper advertisements for solicitations
Creates and maintains correspondence for out-of-compliance District purchases
Performs general administrative/clerical work as required, including but not limited to, processing office payroll, loading Board agenda items in the system, copying, and filing documents, answering the telephone
Reconciles invoices for Procurement purchase orders, research and initiates correction of any inconsistencies. Processes Procurement invoices for payment
Communicates with vendors to explain District procurement policies, procedures, and requirements, as well as processes vendor registration, as assigned
Provides guidance to internal and external customers as it relates to SCS ERP system for requisitions and supplier profile management
Identifies issues or problems and seeks solutions consistent with applicable regulations
Attends training, meetings, workshops, or seminars as necessary to enhance job knowledge and skills
Entry, creates reports, monitoring, and maintenance of electronic records
Performs other duties as assigned
Qualification
Required
Bachelor's Degree or equivalent or four (4) years of experience in a relevant area for a total education/experience of four (4) years
Proof of Education, Training, And/Or Experience Is Required
Performs a full range of administrative work for multiple programs and projects in the Procurement Services Office
Reviews and answers correspondence for Procurement Services
Receives and responds or routes inquiries, concerns, complaints, and requests for assistance from District personnel, vendors/contractors and citizens
Processes newspaper advertisements for solicitations
Creates and maintains correspondence for out-of-compliance District purchases
Performs general administrative/clerical work as required, including but not limited to, processing office payroll, loading Board agenda items in the system, copying, and filing documents, answering the telephone
Reconciles invoices for Procurement purchase orders, research and initiates correction of any inconsistencies
Processes Procurement invoices for payment
Communicates with vendors to explain District procurement policies, procedures, and requirements
Processes vendor registration, as assigned
Provides guidance to internal and external customers as it relates to SCS ERP system for requisitions and supplier profile management
Identifies issues or problems and seeks solutions consistent with applicable regulations
Attends training, meetings, workshops, or seminars as necessary to enhance job knowledge and skills
Entry, creates reports, monitoring, and maintenance of electronic records
Performs other duties as assigned
Company
Memphis-Shelby County Schools
A Major, Urban School District on the Cutting Edge of Closing the Achievement Gap Our Mission Memphis-Shelby County Schools is one of the 25 largest school districts in the nation located in a large city with a hometown feel, Memphis, TN.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Tutonial Williams
Chief Financial Officer
Alfunsia Merriwether
MANAGER FAMILY PARTNERSHIP & SCHOOL SUPPORT PREPRE-K
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