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The Taylor Law Firm · 8 hours ago

Personal Injury Law Firm Administrator

Marietta, GA 30060

Full-time

Onsite

Mid, Senior Level

$75K/yr - $85K/yr

5+ years exp

The Taylor Law Firm is a black woman-owned personal injury law firm located in Marietta, Georgia. The Law Firm Administrator oversees the daily business operations, ensuring efficient workflows, strong financial controls, and compliance with legal and ethical standards while partnering closely with attorneys.

Legal

Responsibilities

Oversee day-to-day office operations and ensure smooth workflow across departments

Develop, document, and improve administrative policies and procedures

Manage office vendors, leases, supplies, and facilities

Oversee technology systems, case management software, and data security practices

Manage firm budget, expenses, and cash flow

Oversee billing, trust accounting (IOLTA), and expense reimbursement processes

Coordinate with outside accounting and payroll providers

Monitor contingency fee tracking and case-related costs

Prepare financial reports for firm leadership

Manage hiring, onboarding, training, and performance management of staff

Oversee payroll, benefits administration, and timekeeping

Ensure compliance with employment laws and firm policies

Handle employee relations and disciplinary matters as needed

Ensure administrative systems support PI workflows (intake, medical records, liens, settlements)

Oversee client intake processes and quality control

Monitor case status reporting and administrative deadlines

Support settlement processing and disbursement procedures

Ensure compliance with state bar rules, trust accounting requirements, and confidentiality standards

Maintain records for audits and regulatory inquiries

Implement risk management and data protection best practices

Act as a strategic partner to firm leadership

Provide operational insights and recommendations for growth and efficiency

Support expansion initiatives, staffing plans, and process improvements

First point of contact for all potential client calls to ensure potential clients are converting to signed cases, and the firm is achieving new case quotas

Identify and retain viable lead source companies

Expected to act as a business development specialist to ensure new cases are generated in line with sales goals

Oversee all aspects of the sales, marketing and operations

Expected to be 'on call' after hours and weekends for after hours PC calls

Qualification

Law firm administrationContingency fee practicesTrust accountingLegal practice management softwareStaff managementSalesMarketingOrganizational skillsLeadership skillsCommunication skills