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Billings Clinic · 4 hours ago

Purchasing Agent (1.0 FTE)

Billings, MT, US

Full-time

Onsite

Entry Level

$17.15/hr - $21.44/hr

2+ years exp

Billings Clinic is a community-owned, not-for-profit health system based in Billings, Montana, known for its exceptional quality of care. The Purchasing Agent will be responsible for representing all departments in a fast-paced environment, placing orders for materials, equipment, and services, and managing inventory control.

Health CareHospitalMedicalNon Profit

Responsibilities

Supports and models behaviors consistent with the mission and philosophy of Billings Clinic and department/service

Creates and submits purchase orders for supplies, equipment and services. Ensures orders do not become delinquent. Assists departments in completing purchase requests. (Resource Management, Supply Chain, Purchase Requests)

Reviews GPO contracts and verifies required purchase order information to include price and terms (Resource Management, Supply Chain, GPO Contracts)

Reviews capital requests for accurate content and adherence to policies. Obtains quotes and performs quote review and analysis. Tracks financial accruals to avoid over expenditures per capital. Reviews MD Buyline reports and is able to accurately discuss results with customers and SCO Leadership (Resource Management, Supply Chain, Capital Requests)

Designs and implements product standardization and inventory control strategies to enhance distribution, minimize supply utilization, reduce inventory and obsolescence. (Resource Management, Supply Chain, Inventory Control)

Ensures availability of quality product and equipment and avoidance of shortages. Plans and organizes the special order supplies. (Resource Management, Supply Chain, Product Availability)

Recommends development, revisions and implementation of standards for purchasing of supplies and equipment. Coordinates approved changes. (Resource Management, Supply Chain, Equipment Purchasing)

Participates in department and hospital committees to ensure that value, quality and cost containment goals are met. core

Compiles statistical reports on purchasing activities. (Administrative, Data Analyses, Statistics)

Generates reports on product consumption, par level compliance, etc; documents supply cost savings and/or cost expenses with appropriate justifications. (Resource Management, Reporting, Generates Reports)

Reads and reviews purchase requests and assigns proper general ledger codes to purchases. (Resource management, Accounting, Assigns General Ledger Codes)

Resolves invoice discrepancies. Expedites and arranges for credit, return or replacement of defective or damaged items. (Customer Services, External Customers, Invoice Discrepancies)

Creates and maintains Supply Chain Operations information system master files in direct coordination with Supply Chain Operations Informatics Analyst. (Resource Management, Supply Chain, SCO IS Systems)

Identifies needs and sets goals for own growth and development; meets all mandatory organizational and departmental requirements

Maintains competency in all organizational, departmental and outside agency environmental, employee or patient safety standards relevant to job performance

Performs other duties as assigned or needed to meet the needs of the department/organization