Geosyntec Consultants · 7 hours ago
Administrative Specialist - San Diego
San Diego, CA
Full-time
Onsite
Entry Level
$24.02/hr - $33.63/hr
2+ years expGeosyntec Consultants is an innovative, international engineering and consulting firm serving various clients. They are seeking an Administrative Specialist to provide office and reception support, ensuring a professional first impression while handling various administrative tasks.
ConsultingCRMEnvironmental ConsultingInformation TechnologyInnovation Management
Responsibilities
Assist office staff and Manager with assigned administrative tasks
Schedule and organize business and time-sensitive office activities such as travel, client meetings, staff meetings, conferences, and webinars for the operation and office
Type and layout general correspondence, memos, charts, tables, graphs, business plans, reports and documents relating to clients, projects, and professional matters; proofread documents for spelling, grammar and format consistency, making appropriate changes
Organize and prioritize information and calls; create logs and databases
Word process and assemble proposals and reports to meet project deadlines; coordinate and assist with reproduction needs, and other project related duties
Assist in processing timesheets, expense reports, etc. as needed
Maintain operations databases, as applicable
Maintain office supplies, office furniture and equipment inventory and maintenance. This includes company vehicles
Place service calls for all equipment repair and maintenance, this includes company owned vehicles and copier repair services
Manage and inventory the office’s off-site storage units
Act as point of contact for vendors for office and field supplies; retain copies of agreements with vendors
Act as liaison between operations personnel and property management firm for maintenance of office space
Receive and respond to requests for assistance from operations and Corporate Managers and staff and respond accordingly
Assist Manager with training new support staff
Assist with receptionist duties as needed
Local travel and support to other offices as needed
Assist with local business errands as needed
Act as liaison with travel and car rental agencies as needed
Assist with coordination of employee functions and events
Perform other administrative functions, as required
Drive personal, company, and rental vehicles to client or company project or office sites, and other business locations, as needed
Qualification
Required
High School diploma or GED and at least 2 years of administrative/office experience to include effective working knowledge and skills with office procedures, terminology, and office equipment and computers in a Windows environment; or equivalent combination of education, experience and training that provides the required knowledge, skills, and abilities to perform the responsibilities of the position
Accurate typing skills of a minimum of 40 to 50 wpm
Must be organized and able to multi-task
Availability to work overtime on short notice as required by project demands
Valid U.S. driver's license and a satisfactory driving record for business travel
Preferred
Experience with Microsoft Software, including Outlook, Word, Excel, Teams, PowerPoint, along with ability to learn new software applications
Benefits
Paid holidays
Vacation
Sick, and personal paid time off
Medical, dental, vision, life, and disability insurance
401(k)
Other benefits to eligible employees
Company
Geosyntec Consultants
Geosyntec is a full-service consulting and engineering firm that works with private and public sector clients.
1001-5000 employees
H1B Sponsorship
Geosyntec Consultants has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (47)
2024 (50)
2023 (26)
2022 (39)
2021 (23)
2020 (18)
Funding
Current Stage
Late StageTotal Funding
unknown2022-05-10Acquired
Leadership Team
Peter Zeeb
Senior Principal, President and CEO
Recent News
2024-11-07
Google Patent
2024-11-07
Company data provided by crunchbase