City Of Johnson City ยท 2 hours ago
Administrative Specialist II (Solid Waste)
Johnson City,TN,US
Full-time
Onsite
Mid Level
3+ years expThe City of Johnson City, Tennessee is seeking an Administrative Specialist II for the Public Works Department Solid Waste Division. This role involves performing advanced clerical work, maintaining accuracy in reports, and providing office support for the department's operations.
Government Administration
Responsibilities
Generates correspondence, memos, agendas, minutes, permits, orders, requisitions, drafts, ordinances, documents, reports, claim forms, manuals, assist in the preparation of the annual budgets, news releases, and other relevant materials
Transcribes and types memoranda, letters, reports, etc
Compiles, prepares, and may be responsible for distributing daily/weekly/monthly/annual reports, news releases, invoices, public service announcements, and other relevant materials
Takes telephone inquiries and complaints, ascertaining the nature of the call, and directing it to the appropriate division personnel or resolves personally
Arranges scheduling for meetings, interviews, travel, equipment repair and service, and company functions
Creates, manages, and updates filing system(s)
Sorts, distributes, and coordinates incoming and outgoing mail
Prepares/processes invoices, requisitions, employee payroll, purchase orders, and evaluations
Performs a variety of essential record keeping duties
Creates and updates company manuals/brochures/forms
Orders and maintains office supply inventory as well as ordering materials and supplies for other divisions of the departments when instructed
Ensures necessary copies of pertinent documents are made
Receives and reviews various reports, plans, and applications for the purpose of verifying accuracy
Acts as liaison between supervisor and outside agencies, gathering and relaying information as needed
May assume supervisory role in the absence of supervisor
May provide switchboard relief; may supervise interns
May assist or directly plan, organize and implement special events and projects (i.e. city dinners, grand openings, etc.)
Operates standard office equipment (i.e. computers, copiers, facsimile machines, telephone systems, calculators, etc.)
Dispatches information and requests to department or division employees
Performs related tasks as required
Communicates with vendors via telephone/in person
Keep track of all of the provision of service contracts for the contractual instructors
Timekeeper for department employees throughout payroll period
Prepare and maintain financial records
Administrator of the front desk
Performs research of data pertaining to departmental programs, expenditures
Performs additional functions at the direction of supervisor
Qualification
Required
Minimum high school diploma or equivalent
Supplemental business courses at the college level in accounting techniques, customer and public relations/service, computers, and office management
Must demonstrate proficiency in typing and secretarial skills, word-processing, operation of various office machines, and oral and written communication skills
A minimum of three (3) years' work experience in related duties or position or any equivalent combination of work experience and education
General knowledge of basic accounting principles
Thorough knowledge of office methods, procedures, and equipment operations
Ability to be decisive in routine as well as non-routine problem solving in accordance with laws, ordinances, and regulations
Ability to apply departmental policy in routine work situations
Ability to maintain accurate accounting records and generate reports through use of accounting procedures
Ability to establish and maintain effective working relationships with fellow employees as well as the general public
Knowledge of filing principles
Manual dexterity required for the efficient use of office equipment such as keyboards, facsimile machines, etc
Thorough knowledge of excel application software
General knowledge of access database software
Able to sit for extended periods of time while at work station or desk
Willingness and ability to deal tactfully, courteously and patiently with citizens
Willingness and ability to follow and perform assigned instructions and tasks
Company
City Of Johnson City
Johnson City is a goal-oriented, high-energy, family-centered city with diverse economic components.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase