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Mid-State Industrial Maintenance · 4 days ago

Project Coordinator - Field

Lakeland, FL, US

Full-time

Onsite

New Grad, Entry Level

Mid-State Industrial Maintenance is a company that specializes in industrial maintenance services. They are seeking a Project Coordinator to perform a variety of administrative functions that support the overall project management team, ensuring projects are completed on time and within budget while facilitating effective communication among stakeholders.

Manufacturing

No H1B

Responsibilities

Gather and document information from the Project Manager regarding project dates, workforce requirements and budgets

Submit time clock data to payroll on time

Monitor employee time and attendance with daily punch in/out and ensure time is charged appropriately

Gather appropriate documentation for customer billing to include but not limited to sales orders, invoices, and POs to be entered in the ERP system

Support Project Manager is sourcing, pricing, and ordering needed material for jobs and coordinate delivery of same

Complete requisitions and follow up on supplies/materials for timely delivery

As needed take notes on pre-bid meetings and job site walk throughs

Oversee the process of procuring, managing, and extending rental equipment and agreements. Track delivery, use, location and return of rental equipment

Maintain documentation of rental equipment inventory and forward it to corporate office as required

Correspond with fabrication shop to coordinate timeliness of completion of items to be delivered to job site

As needed get quotes and support purchasing of machine shop materials

When necessary, function as an onsite point-of-contact, resolving issues with clients, contractors, and engineers

Assist in managing/coordinating industrial maintenance activities

Help prepare financial documents, reports, and budgets

Estimate labor requirements

Communicate organizational information, policies, and procedures to stakeholders

Analyze forecasting data to improve business decisions

All other duties as assigned

Qualification

Microsoft ProjectBasic construction knowledgeMicrosoft WordMicrosoft ExcelMicrosoft OutlookAnalytical thinkingLeadership skillsDetail-orientedAdaptabilityIntegrity