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Baker Botts · 7 hours ago

I.P./Patent Prosecution Legal Secretary

Washington, DC

Full-time

Hybrid

New Grad, Entry Level

$45/hr - $50/hr

Baker Botts, a full-service, leading international law firm, is seeking an IP Legal Secretary. The role involves providing administrative support to patent attorneys, preparing legal documents, managing calendars, and coordinating meetings and travel arrangements.

Information TechnologyLaw EnforcementLegal

H1B Sponsor Likely

Responsibilities

Prepares documents and correspondence requiring knowledge of legal terminology and document formats associated with U.S. patent prosecution

Provides confidential administrative support to assignments, performing secretarial tasks of a confidential nature including, but not limited to, composing or preparing documents and correspondence; this may require spending long periods of time at computer workstation

Schedules appointments and performs other tasks related to maintaining assignments’ calendars; schedules and coordinates meetings and conferences, including extensive travel, lodging, transportation and meal arrangements

Coordinates with accounting department in the preparation of invoices for services rendered and reconciliation thereof

Drafts, edits and disseminates information through presentations, charts, graphs, diagrams, spreadsheets, letters, email, mail, memos, itineraries, etc

Answers telephones and delivers accurate and timely messages

Reconciles and submits travel, client development and client expenses for reimbursement through ChromeRiver and reconciles AMEX statements for all assignments

Other miscellaneous job-related duties as assigned

Qualification

Microsoft Office SuiteNew Business IntakeCopitrakInterActionIManageDatabase usageMulti-taskingProofreadingProfessional demeanorEffective communicationTeamworkOrganizational skillsDecision-makingProblem-solvingReliability

Required

Prepares documents and correspondence requiring knowledge of legal terminology and document formats associated with U.S. patent prosecution

Schedules appointments and performs other tasks related to maintaining assignments' calendars; schedules and coordinates meetings and conferences, including extensive travel, lodging, transportation and meal arrangements

Coordinates with accounting department in the preparation of invoices for services rendered and reconciliation thereof

Drafts, edits and disseminates information through presentations, charts, graphs, diagrams, spreadsheets, letters, email, mail, memos, itineraries, etc

Answers telephones and delivers accurate and timely messages

Reconciles and submits travel, client development and client expenses for reimbursement through ChromeRiver and reconciles AMEX statements for all assignments

Other miscellaneous job-related duties as assigned

Strong proficiency in Microsoft Office Suite, especially in MS Word, Outlook, Excel, and PowerPoint

Ability to communicate effectively, both orally and in writing

Ability to learn and use databases

Ability to work effectively with a wide range of individuals

Ability to multi-task and work well under time constraints

Ability to work well independently and in a team environment

Ability to proofread materials for contextual, grammatical, typographical or spelling errors

Must have strong organizational, decision-making skills and problem-solving skills

Must be reliable, a self-starter and have a professional demeanor

Moderate physical activity and must be able to work at a computer for considerable periods of time

Must be able to routinely lift and carry file folders weighing up to 20 pounds

Must be able to lift, squat, kneel and bend

This is a full-time hybrid position that will require three days per week (or at least 60%) present in the office, and up to two days per week (40%) may be performed remotely

Work frequently requires more than the regularly scheduled hours per week to perform the essential duties of the position

Must be available to work overtime, including weekend hours, when necessary to meet established deadlines or stay current with occasional peaks in workload

Must be able to perform essential duties of the position with time constraints and frequent interruptions

Ability to work well in high pressure environments

Preferred

Bachelors' Degree preferred but not required

Work experience in a law firm environment, or related professional experience is a plus, but not a requirement

Working knowledge of New Business Intake, Copitrak, InterAction, Intapp, and iManage is a plus, but not a requirement

Benefits

Excellent benefits

Company

Baker Botts

Baker Botts is a full-service international law firm in the energy, technology, and life sciences sectors.

Founded in 1840

Houston, Texas, USA

1001-5000 employees

http://www.bakerbotts.com

H1B Sponsorship

Baker Botts has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (9)

2024 (5)

2023 (9)

2022 (3)

2021 (4)

2020 (8)