City Personnel · 14 hours ago
Office Manager
Cranston, RI
Full-time
Onsite
Mid Level
$50K/yr - $55K/yrCity Personnel is a trusted local recruitment partner based in Providence, RI, recognized as one of The Providence Journal’s Top Workplaces. They are seeking a high-caliber Office Manager to oversee daily operations, manage facilities, and ensure a productive workspace while supporting the executive team with various administrative tasks.
Staffing & Recruiting
Responsibilities
Direct day-to-day office functions to maintain a tidy, high-functioning, and welcoming workspace
Control the procurement of office essentials, monitor stock levels, and cultivate vendor partnerships
Keep precise logs for office expenditures, inventory assets, and internal documentation
Draft and finalize paperwork concerning incoming shipments, deliveries, and operational reporting
Orchestrate logistics for couriers, outgoing mail, and specialized freight
Act as the primary liaison for external contractors, including IT support, janitorial staff, and facility maintenance
Audit the status of office equipment and furniture, scheduling routine service or necessary repairs
Facilitate the planning of corporate travel, internal board meetings, and company-wide events
Lead inventory counts and reconcile records to ensure data integrity
Manage the intake and distribution of all corporate correspondence and sensitive documentation
Support the executive team with budget oversight, financial reporting, and ad-hoc project management
Represent the firm as the first point of contact for stakeholders, clients, and guests
Qualification
Required
Education: Associate's degree or equivalent academic background is preferred
Experience: Proven track record in office administration, facility coordination, or operational management
Attention to Detail: Exceptional organizational talent with a focus on precision and error-free work
Agility: The capacity to pivot between shifting priorities in a high-energy setting
Communication: Refined verbal and written skills for professional internal and external interactions
Coordination: Demonstrated success in managing service providers and coordinating across departments
Technical Knowledge: Familiarity with record-keeping protocols, supply chain documentation, and basic analytics
Critical Thinking: Strong aptitude for problem-solving and handling interpersonal challenges with poise
Integrity: A reputation for maintaining confidentiality and high professional standards
Software: High proficiency in the Microsoft Office Suite (Excel, Word, Outlook)
Systems: Comfortable utilizing digital inventory tools, databases, and modern office technology
Benefits
Paid Sick
Holiday Pay
Health Insurance
Weekly Pay
Company
City Personnel
City Personnel is the prime resource for helping candidates and companies put their aspirations into action.
Founded in 2006
11-50 employees
Funding
Current Stage
Early StageRecent News
Providence Business News
2025-10-22
Providence Business News
2025-07-08
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