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First Merchants Corporation · 2 hours ago

Executive Support Specialist

Indianapolis, IN

Full-time

Onsite

Mid Level

3+ years exp

First Merchants Bank is seeking an Executive Support Specialist to join our team! This role provides high-level administrative support to assigned executives and senior managers, ensuring efficient utilization of executive time and managing confidential requests.

Financial Services

Responsibilities

Expand executive management’s effectiveness by managing communications, meetings, travel arrangements, accommodations, and commitments

Ensure efficient utilization of executive time and ability to deliver on commitments with internal and external stakeholders

Manage and maintain executive schedules, appointments, and event planning

Respond to and distribute incoming communications on behalf of the executive

Proactively manage highly confidential and complex requests

Prepare and maintain confidential material with sound judgment

Research and resolve matters independently, escalating sensitive issues appropriately

Research and compose documents, including presentations, with limited direction

Prepare and edit correspondence, reports, and other documents accurately

Assist with preparation of management reports, policies, Board materials, and meeting packets

Coordinate and manage monthly, quarterly, and ad hoc meetings

Attend committee meetings, maintain minutes, and follow up on open items

Think strategically and recommend new approaches, policies, and initiatives

Prioritize workload and escalate issues to leadership as needed

Participate in or facilitate special projects and assume project management responsibilities

Liaise with internal staff and serve as primary contact for select external stakeholders

Coordinate procurement of office supplies, equipment, and services

Perform monthly and quarterly reports and reconciliations

Conduct independent research and prepare documents as directed

Plan, attend and facilitate designated management committee meetings

Plan and attend designated company hosted events – both internal and external

Complete and/or validate designated processes and workflows to ensure data integrity and compliance with established policies (to include incentive plan work)

Perform general office duties to support the executive team