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Billings Clinic · 7 hours ago

Accounts Payable Specialist - Finance

Billings, MT, US

Full-time

Onsite

Entry, Mid Level

$19.68/hr - $24.60/hr

2+ years exp

Billings Clinic is a community-owned, not-for-profit health system based in Billings, Montana. They are seeking an Accounts Payable Specialist to perform accounts payable functions, including verifying vendor invoices and processing payments in accordance with established policies.

Health CareHospitalMedicalNon Profit

Responsibilities

Supports and models behaviors consistent with Billings Clinic’s mission, vision, values, code of business conduct and service expectations. Meets all mandatory organizational and departmental requirements. Maintains competency in all organizational, departmental and outside agency standards as it relates to the environment, employee, patient safety or job performance

Processes vendor invoices for payment. Duties include matching invoices with receipt documents and purchase orders and verification of mathematical calculations. Determines appropriate payment in accordance with Billings Clinic policy

Reviews invoices for proper assignment of general ledger account numbers/expense codes and approvals and works with Billings Clinic managers to correct any errors found. Initiates and processes corrections for postings to incorrect account and/or expense codes

Initiates resolution of differences between non-purchase order invoices, purchase orders and vendor statements through coordination with Supply Chain, Billings Clinic management team and vendors

Posts all approved non –purchase order invoices from the Operations Supervisor. Enters the invoices into the computer and line matches all purchase order invoices

Ensures accuracy of all entered information by proofing and editing all input, and ensuring all available discounts are taken

Knowledge of imaging software with the ability to research vendor and manager inquiries

Responds to routine inquiries from vendors regarding late payment of invoices, overpayments, underpayments, discrepancies in invoice amounts, etc. Performs necessary research and investigation to resolve problems and provide appropriate, timely responses. Problems outside of established policies and procedures are referred to the Level II, Level III and/or Payroll/AP Supervisor for review and approval

Performs all other duties as assigned or as needed to meet the needs of the department/organization