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American Association of Orthodontists · 1 week ago

Human Resources & Governance Administrative Coordinator

AAO Home Office - St. Louis, MO 63141

Full-time

Hybrid

Entry Level

1+ years exp

The American Association of Orthodontists is a professional association dedicated to advancing the art and science of orthodontics. The Human Resources & Governance Administrative Coordinator provides vital support across HR functions, ensuring payroll processing, compliance, and employee support while assisting organizational leadership.

DentalHealth CareMedical

Responsibilities

Process bi-weekly payroll accurately and ensure compliance with federal, state, and local laws

Maintain payroll records and respond to employee inquiries

Support compliance with wage and hour regulations

Assist with employee communications, recognition programs, and engagement initiatives

Post job openings, screen candidates, and coordinate interviews

Prepare new hire documentation and support onboarding

Maintain the applicant tracking system and recruitment files

Maintain accurate HRIS and personnel files

Assist with support compliance reporting and audits (EEO, ACA, FMLA, etc.)

Assist with benefits administration and open enrollment

Provide general administrative support to the HR team

Manage organizational calendars, including staff time off, meeting room reservations, and Board of Trustees schedules

Maintain the Trustee Travel & Meeting Schedule and Master Meeting Calendar

Update member databases and email lists annually

Maintain council and committee webpages

Attend meetings, prepare minutes, and support subcommittee work

Coordinate logistics for in-person meetings and special projects

Prepare agendas, take minutes, and track action items for quarterly Board meetings

Coordinate travel and meeting registrations for the CEO and Board Officers

Process CEO travel expenses in partnership with accounting team

Qualification

HRISPayroll processingMicrosoft Office SuiteEmployee relationsRecruitmentCustomer serviceAttention to detailCommunication skillsTeam-orientedAdaptability

Required

Strong attention to detail and organizational skills

Excellent written and verbal communication skills

Proficiency in Microsoft Office Suite; experience with HRIS/payroll systems a plus

Ability to handle confidential information with integrity

Proactive, adaptable, and willing to learn new responsibilities

Team-oriented with strong customer service orientation

Preferred

Bachelor's degree in human resources, Business Administration, or related field preferred. Equivalent combination of education and work experience will be considered

1–3 years of HR and/or payroll experience preferred

Prior experience in an association or nonprofit environment a plus