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Aston Carter · 7 hours ago

Administrative Assistant

Allendale, NJ

Contract

Onsite

Mid Level

$19/hr - $20/hr

3+ years exp

Aston Carter is a company providing corporate talent solutions, and they are seeking an Administrative Assistant to support their Management Team. The role involves performing various office functions while maintaining confidentiality and ensuring effective communication within the organization.

ConsultingHuman ResourcesInformation Technology

Growth Opportunities

Responsibilities

Maintain confidentiality in all aspects of customer, vendor, and staff information

Answer phones, take messages, and direct all incoming calls to the appropriate party promptly and efficiently

Handle incoming and outgoing electronic communications on behalf of management and the company

Open, sort, and distribute incoming correspondence, including faxes, mail, and emails

Compile, copy, scan, sort, and file records of office activities, business transactions, production activities, purchase orders, and other activities

Process customer orders and release requests from receipts to entry into the Enterprise Resource Planning (ERP) system

Manage the shipping schedule and generate shipping documents to facilitate its review and arrange shipments using the correct methods

Complete and mail bills, invoices, checks, or any other documentation as needed

Greet visitors, determine the purpose of their visit, and provide access as appropriate

Operate office machines, such as photocopiers, scanners, faxes, voice mail systems, and computers

Maintain and update filing, mailing, and database systems, either manually or using a computer

Monitor office supplies inventory and order supplies as needed

Prepare responses to correspondence containing routine inquiries as required

Communicate with customers and other individuals to answer questions, disseminate or explain information, and communicate other feedback

Perform any other duties as assigned by the supervisor

Qualification

Microsoft OfficeAdministrative supportCustomer serviceOrganizational skillsFront desk managementVerbal communicationWritten communicationProblem-solvingAttention to detailIndependent work