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White Lodging · 19 hours ago

Executive Administrative Assistant

Austin, TX

Full-time

Onsite

Entry Level

2+ years exp

White Lodging develops and operates a portfolio of award-winning, premium-brand hotels, rooftop bars, and restaurants. As the Executive Administrative Assistant, you will provide direct support to the Executive Leadership Team, ensuring seamless coordination, compliance, and accountability across multiple hotel functions.

Hospitality

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Track audit results (internal, BSA, risk, health inspector, Flight Plan, METS) and follow up on action items

Maintain permit logs and ensure compliance deadlines are met

Assist with CapEx and UCERF tracking, including vendor communication and management

Support Accounting with daily check drop reconciliation and manage mail distribution across departments

Manage Revinate and social media response tracking for the hotel and outlets

Provide Marriott/ADMIN system support, including access approvals

Maintain accurate records for permits, reports, and compliance documentation

Perform additional administrative tasks assigned by the Executive Leadership Team

Qualification

Microsoft Office SuiteHospitality experienceVendor managementMarriott PMS knowledgeOrganizational skillsCapital project trackingCommunication skillsInterpersonal skills

Required

At least 2 years of administrative, compliance, or hospitality experience

Strong organizational skills with the ability to manage multiple priorities effectively

Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)

Excellent communication and interpersonal skills

Preferred

Experience in hospitality operations, vendor management, and capital project tracking

Knowledge of Marriott PMS, Marriott GXP, White Lodging systems, Micros, and Revinate

Benefits

Day 1 Medical, Dental, and Vision insurance

Paid Parental Leave

Vacation/Paid Time Off (PTO) with rollover

401(k) with company match

Life Insurance and Disability Insurance

DailyPay option

Complimentary wellness tools

Unlimited referral bonuses

Leadership development and tuition reimbursement

Discounts on hotel rooms, dining, and other travel/entertainment experiences

Multiple hotels in each market = more opportunities for growth

Company

White Lodging

Glassdoor4.0

A leader among hotel management companies, with a diverse range of hotels in our portfolio.

Founded in 1985

Merrillville, Indiana, USA

5001-10000 employees

http://www.whitelodging.com/

H1B Sponsorship

White Lodging has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (3)

2023 (1)

2020 (1)