NEOGOV · 9 hours ago
Administrative Assistant II (Parks & Recreation)
Yorktown, VA
Full-time
Onsite
Mid Level
$38K/yr - $44K/yr
3+ years expNEOGOV is seeking an Administrative Assistant II for the Parks and Recreation Division in York County. The role involves providing administrative support, managing participant registrations for recreational activities, and ensuring effective customer service to clients, while also handling various purchasing and fiscal duties.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Responsible for providing administrative support for the Parks and Recreation Division
Registers adult and youth participants in recreational activities by entering data into a relational database
Provides customer service to Parks and Recreation clientele by screening and handling a variety of inquiries independently
This position requires an on-call status in emergency situations, such as hurricanes, and may be assigned to work in emergency shelters or other designated areas as directed by the Emergency Operations Center
Additionally, this position requires the incumbent to be available occasionally for work outside normal office hours for special events, such as the 4th of July, employee picnics, and Yorktown Market Days
Answers a high volume of incoming calls; greets visitors and responds to a wide variety of inquiries; directs inquiries to appropriate personnel as required
Registers residents into recreational and instructional programs throughout the year; maintains data in a computer database (RecTrac, a Parks and Recreation Software System); collects registration fees, inputs data for each individual, and assigns them to a particular program; records monetary transactions, assigns to a team or roster, prints rosters, makes copies, and distributes
Performs a variety of purchasing and fiscal duties, including, but not limited to, preparing requisitions and RFPs, ordering and receiving supplies, and verifying invoices
Examines daily cash and credit card reports in RecTrac to track revenue received through program registration activity; uses software to generate a variety of enrollment and financial reports; works in Munis (financial system) to ensure proper posting of refunds to the correct G/L codes
Provides administrative support to Recreation Supervisors by preparing a variety of reports, publications, correspondence, and memos, and by photocopying materials
Submits and tracks work orders in Facility Dude and work order systems
Responsible for reserving use of the Dr. Martin Luther King, Jr. Community Building at Charles Brown Park; maintains the monthly report regarding the usage of the park and updates the Outlook and online calendars
Assists with maintaining data in the computer database (RecTrac, a Parks and Recreation Software System) for the Senior Center; sends mass emails to patrons regarding upcoming event programs and cancellations
Qualification
Required
High School Diploma
3 years of experience in administrative work; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities
Thorough knowledge of Microsoft Office software
Effective oral and written communication skills
General knowledge of office systems, practices, and procedures
Ability to handle multiple projects effectively
Ability to deal tactfully and effectively with a wide variety of people, including the general public, citizens, and elected officials
This job is contingent upon successful completion of pre-employment checks to include background checks
Preferred
Some knowledge of RecTrac, a Parks and Recreation Software System
Some knowledge of basic account procedures
Benefits
Medical, dental, and vision insurance
Health savings accounts
VRS retirement
Group life insurance
Deferred compensation
Flexible spending accounts
Employee assistance program
Paid holidays
Paid leave
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
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2025-10-31
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