Center for AI Safety · 16 hours ago
Operations Associate
San Francisco, CA
Full-time
Onsite
Entry Level
$80K/yr - $110K/yr
1+ years expThe Center for AI Safety (CAIS) is a leading research and advocacy organization focused on mitigating societal-scale risks from AI. The Operations Associate helps keep CAIS running smoothly by managing core operational workflows, supporting IT administration, and coordinating onboarding and offboarding processes.
Artificial Intelligence (AI)EducationNon Profit
Responsibilities
Own day-to-day office operations to keep the workspace functional, stocked, and welcoming
Serve as the primary point of contact with building management for facilities requests
Manage building access logistics, including key card requests, visitor access processes, and maintaining up-to-date access documentation
Manage office set-ups for all-hands meetings and team events
Track and execute small office improvement projects
Triage and fulfill access requests for approved tools, provision accounts and maintain clean tracking
Support basic IT operations and vendor coordination
Manage software and device onboarding/offboardings
Maintain a current software/tools inventory and deliver periodic audits
Help foster a positive, connected team environment by coordinating team events, offsites, and moments of recognition (birthdays, milestones, celebrations)
Coordinate onboarding and offboarding logistics and serve as the primary point of contact for new joiners
Partner with Ops leadership to keep policies and procedures running smoothly day to day, ensuring consistent execution across teams
Provide administrative support to Operations leadership (tracking systems, documentation upkeep, assisting with inbound requests, maintaining internal reference guides)
Serve as a reliable first-line point of contact for staff questions; route issues to the correct owner and follow through to resolution
Provide operational support to other teams as needed (Field Building, Research, Public Engagement)
Monitor shared channels/inboxes used for operational requests and ensure requests are acknowledged, tracked, and closed out
Qualification
Required
Bachelor's degree
1-3 years of relevant experience (operations/office management/program management, ideally in a fast-moving environment)
Strong organizational and prioritization skills; comfortable managing multiple workstreams with shifting urgency
Strong judgment + critical thinking: can assess incomplete info, ask the right questions, and choose a sensible path forward; escalates appropriately
Strong communication: clear written updates, professional stakeholder management, and calm day-to-day support to staff
Ability to learn and operate within new systems quickly (Google Workspace, Slack, Administering Tools)
High attention to detail
Demonstrated ability to own recurring workflows end-to-end (not just execute tasks): anticipate needs, document processes, spot failure points, and improve the system
Comfort working autonomously (with check-ins), taking feedback well, and iterating quickly
Thrives in ambiguity; can 'bring order to chaos' without over-engineering
Collaborative, service-minded, and discreet with sensitive information
Benefits
Health insurance for you and your dependents
401K plan + 4% matching
Unlimited PTO
Lunch and dinner at the office
Annual Professional Development Stipend
Access to some of the top talent working on technical and conceptual research in AI safety
Company
Center for AI Safety
Center for AI Safety is a nonprofit organization that provides AI safety research and education services.
11-50 employees
H1B Sponsorship
Center for AI Safety has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (2)
Funding
Current Stage
Early StageCompany data provided by crunchbase