Magone & Company, P.C. ยท 1 week ago
Future Opening: Administrative Assistant
Parsippany, NJ 07054
Full-time
Onsite
Entry Level
$42K/yr - $45K/yr
1+ years expMagone & Company, P.C. is a family-owned accounting firm seeking a full-time Administrative Assistant for their Parsippany office. The role involves supporting clients and internal teams with various administrative tasks, document management, and client communication.
AccountingConsulting
Responsibilities
Collaborating with clients to download and catalog all tax, accounting and audit documents using multiple document portals
Preparing, proofreading, and uploading client engagement letters, financial statements, and other documents
Processing tax return assemblies, e-filing and obtaining client authorizations using tax software and Adobe Creative Cloud for editing, following process to completion
Client onboarding in all software systems and related communication
Fielding calls and email communication with clients
Supporting partners and internal team members with administrative tasks
A/R and A/P Support: Entering vendor invoices for payment, applying client payments, and making Accounts Receivable calls and related follow-up
Possible support for our social media work using multiple marketing platforms
Qualification
Required
High School graduate or equivalent
At least 1 year of office experience, preferably in a financial services or legal firm
Client service experience
Strong proficiency in Microsoft Office Suite, especially Excel
Demonstrated proficiency learning new software programs
Strong proficiency in Adobe Creative Cloud (editing pdf documents)
Excellent verbal and written communication skills, organizational and analytical skills, and diligence
Professional demeanor and presentation
Ability to thrive in a demanding environment
Preferred
CPA Firm experience providing admin support for tax, audit, or accounting departments
Knowledge of tax, accounting, and financial terminology
Experience with A/R and A/P
Associate or Bachelor's Degree
Benefits
Paid Health Insurance starts at 3 months.
Paid $50K Group Life Insurance Policy at 3 months.
Access to Dental and Vision Insurance at 3 months
Eligible for matching 401(k) Retirement Plan at 4% at one-year anniversary.
15 PTO days per year, accrued based on start date.
Employee Referral Bonus program.
Paid Professional Development as determined by your supervisor.
Company
Magone & Company, P.C.
Traditional accounting services are rear-facing.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
John Hemmendinger, CPA
Partner
Karl Callejas, CPA, CGMA
Partner
Company data provided by crunchbase