All Systems Electrical, Inc. ยท 15 hours ago
Electrical Contractor Project Administrator
Rocklin, CA
Full-time
Onsite
Mid LevelAll Systems Electrical, Inc. is a leader in turnkey integration of electrical control systems and a solutions provider to the industrial automation industry. The Project Administrator supports electrical project teams by performing daily administrative and financial project functions, ensuring projects remain organized, compliant, and financially accurate.
IndustrialIndustrial AutomationManufacturingProfessional Services
Responsibilities
Work independently to support ASE projects and project teams
Set up and maintain project folders and job files
Create Project Information Sheets
Set up projects in QuickBooks and Active Project Sheets
Coordinate with Estimators and Project Managers to develop and maintain project budgets
Obtain, organize, and maintain drawings and required project documentation
Track project spending and ensure job cost accuracy
Run job cost reports and review against project budgets
Maintain Work In Process (WIP) spreadsheets
Update project billing forecasts
Run Job Cost Summary reports for all projects and sort by Project Manager and service region on a monthly basis
Track project billings and create billing worksheets
Assist with project and service billing on Fridays and during Project Manager vacations
Update Active Project Sheets with weekly Project Manager updates, billing, and subcontractor details
Review timecard coding and assist Project Managers with timecard approvals
Review and approve employee expense reports
Track project tooling and materials leaving and returning to the shop, including inventory balances
Manage equipment rentals by coordinating with Project Managers, scheduling rental orders, monitoring usage, and calling off rentals when no longer required
Approve rental invoices
Coordinate and book flight travel for field employees
Track daily safety forms and follow through on field safety requests
Track field employee training and licensing status
Assist with contract administration and change order processing with customers and subcontractors
Qualification
Required
Construction industry experience required
Strong analytical and organizational skills
Advanced proficiency in Microsoft Word and Excel
Strong verbal and written communication skills
Organized, detail-oriented, and efficient with time management
Self-starter with the ability to prioritize and manage workload independently
Willingness to learn ASE processes and industry standards
Ability to obtain required information from others and follow through to completion
Full-time, 40-hour work week position
Regular attendance and punctuality to assigned schedule
Ability to manage multiple, concurrent projects
Ability to work independently and as part of a team
Ability to meet deadlines in a fast-paced environment
Ability to use a computer, smartphone, or tablet for work-related communication
Ability to sit or work at a desk for extended periods
Ability to perform detailed, data-driven work with a high level of accuracy
Ability to handle deadline-driven and occasionally high-pressure work environments
Ability to maintain focus while managing multiple priorities
Benefits
Paid Vacation and Sick Leave.
Medical and Dental health insurance.
Life and long-term disability insurance.
401(k) retirement plan.
Company
All Systems Electrical, Inc.
All Systems is an industrial systems specialist providing a full turnkey installation package that includes mechanical, electrical, design and programming along with ongoing maintenance services and technical support.
Founded in 2007
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase