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INEOS · 17 hours ago

Executive Administrative Assistant

League City, TX

Full-time

Onsite

Senior Level, Lead/Staff

10+ years exp

INEOS Olefins & Polymers USA is one of the largest producers of Olefins and Polyolefins in North America. The executive administrative assistant supports the CEO, CFO, and General Counsel by managing complex and confidential responsibilities, ensuring effective coordination of executive-level activities.

ChemicalEnergyManufacturingOil and Gas

Responsibilities

Provide daily administrative support to associated levels of the organization

Coordinate executive-level meetings

Handle highly sensitive and confidential material and maintain confidentiality

Assist in the preparation of PowerPoint-based presentation materials for executive-level meetings

Arranging an executive's complex (global) and detailed travel plans and itineraries

Reconciliation of business expenses

Maintain departmental filing system both electronic and hard copy

Maintain database to track key legal and commercial contracts

Work on ad hoc projects as assigned or needed

Manage an executive's calendar and scheduling of appointments

Formatting and sending formal correspondence

Manage time in such a way to be able to adjust approach to resolve problems quickly in response to changing priorities and unexpected events (occasionally working outside core working hours)

Establish and maintain strong working relationships with members of executive leadership team, senior employees and other administrative staff both in the US and internationally

Qualification

Microsoft Office SuiteExecutive support experienceOrganizational skillsSAPSharePointNotary Public certificationInterpersonal skillsVerbal communicationWritten communicationProblem-solvingEmotional intelligence