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ICAT Logistics · 1 month ago

Accounts Payable Coordinator II

JERSEY CITY,NJ,US

Full-time

Onsite

Mid Level

$23/hr - $26.92/hr

4+ years exp

ICAT Logistics is seeking an Accounts Payable Coordinator II who will provide support for the Accounts Payable Department with a focus on timely and accurate data entry of vendor invoices. The role involves ensuring accuracy and compliance in processing payments, as well as contributing to process improvement initiatives.

LogisticsSupply Chain ManagementTransportation

Growth Opportunities

Responsibilities

Process vendor invoices and ensure accuracy in coding, approvals, and payments

Review and respond to vendor statements and payment requests

Prepare weekly payment runs including checks, ACH, and wire transfers

Process employee expense reimbursements in accordance with company policy

Assist to research and resolve problem variances

Variances are discrepancies between the amount billed and the amount expensed

Work with internal departments to resolve discrepancies and obtain approvals

Proactively communicate and be the first point of contact with the vendors and internal departments to ensure timely processing of invoices

Assist with monthly AP close activities including accruals, reconciliations, and variance analysis

Assist in developing, documenting and maintaining accounts payable data entry best practices through the creation of IOPs (ICAT Operating Procedures) and correlating IOMs (ICAT Operating Manual)

Prepare and provide reports and updates on AP activities to management as required

Provide excellent service to vendors and colleagues, ensuring accuracy and professionalism

Perform general office work as needed, including but not limited to answering phone calls, operating general office equipment (computer, scanner, fax)

Other duties as assigned

Qualification

Accounts Payable experienceData entry skillsMicrosoft Office proficiencyERPAccounting softwareCustomer service orientationAnalytical thinkingOrganizational skillsProblem-solving abilityTeam-oriented attitudeAttention to detail