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Denton County, Texas · 1 month ago

Senior Clerk - County Clerk - Courts Division

Denton, TX

Full-time

Onsite

Mid, Senior Level

2+ years exp

Denton County, Texas is looking for a Senior Clerk to perform specialized administrative and clerical work for the Courts Division. The role involves handling complex paperwork, coordinating office activities, providing public assistance, and supervising deputy clerks.

GovernmentLegalOffice AdministrationResidential

Responsibilities

Schedules meetings and appointments on behalf of office staff; prepares agendas and related memoranda to notify participants

Performs research and compiles data for special projects or reports, as assigned, ensuring completion by specified deadlines and in accordance with outlined objectives and goals

Creates and maintains files and records related to the department

Prepares office correspondence on behalf of office staff; assumes responsibility for accuracy and professionalism

Receives, processes, and distributes mail to appropriate department or employee

Receives inquiries by phone and/or in person and responds in accordance with department policy and procedure; screens calls as necessary

Maintains office supply inventories, coordinating with each department supervisor and preparing the necessary paperwork

Regular and punctual attendance is required

Supervises deputy-level clerks, providing clerical assistance on court days and during peak business times

Provides executive assistance and support to the County Clerk; prioritizes incoming information and serves as a clearinghouse for correspondence

Makes travel arrangements and coordinates all travel plans for elected officials and staff; completes all details relating to registration; coordinates with Auditor's Office to ensure all payments are made in advance of conferences, including all travel-related accommodations

Assists the public with background searches as necessary; provides copies of legal documents from criminal case files

Calculates and posts payments for fines and court costs; processes and tracks cash bonds and cash bond checks; refunds cash bond money after the resolution of criminal cases; maintains related spreadsheets to track payments

Coordinates and educates the public on the initial steps of the local option elections

Receives, reviews, and processes legal paperwork, court motions and orders, and expunction orders from multiple sources as necessary

Balances assigned cash drawer as necessary; completes deposits as necessary