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Westchester Jewish Community Services · 1 day ago

Office Manager

Peekskill, NY

Full-time

Onsite

Entry, Mid Level

$53K/yr - $57K/yr

2+ years exp

Westchester Jewish Community Services (WJCS) is a non-profit organization providing licensed outpatient community mental health services. They are seeking an Office Manager to coordinate and supervise support functions to ensure efficient operations at their Peekskill clinic.

CommunitiesNon Profit

Culture & Values

Responsibilities

Ensures a welcoming, respectful, culturally competent, and trauma informed environment

Responsible for the coordination, supervision and implementation of all support functions in the clinic to ensure the smooth functioning of the office and clinic

Manages timely and accurate collections of client payments for services

Verifies active and current insurance

Hire and train support staff

Supervise support staff and ensure efficient front desk functioning, including conducting regular supervisory meetings, leading support staff team meetings, monitoring task completion, problem-solving barriers to optimal staff performance, conducting performance evaluations, and assuring ongoing support staff development

Assures facility maintenance needs are addressed, coordinating maintenance and repairs requests for equipment and building

Oversee procurement of office supplies, and equipment

Maintain clinic calendars staff schedules, appointment reminders, and telehealth coordination

Assures timely response to appointment scheduling requests for the clinical and care coordination team

Qualification

Microsoft WordMicrosoft ExcelMicrosoft OutlookNetSmart systemsBilingual Spanish/EnglishCommunication skillsInterpersonal skillsWork independentlyInitiative

Required

A High School Diploma is required

At least two years of office experience

Proficiency in Microsoft Word, Excel, Outlook; willingness and ability to become proficient in NetSmart billing, scheduling, and clinical record systems

Strong verbal and written communication skills in English

Ability to understand and support the varied activities of the office

Ability to work independently and take initiative

Strong interpersonal skills, with the ability to establish and maintain effective working relationships with supervisors, program directors, staff, and clients