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Sabre Corporation · 18 hours ago

Executive Assistant

Naval Air Station Patuxent River, MD

Full-time

Onsite

Mid, Senior Level

5+ years exp

Sabre Systems Inc. is a provider of innovative technological solutions and services for the Department of Defense and other clients. They are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Systems Engineering Department, ensuring smooth office operations and effective communication with stakeholders.

Business IntelligenceInformation TechnologySaaSTourismTravel

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Manage and maintain complex calendars for the SED Executive Leadership Team, including scheduling meetings, appointments, and travel arrangements

Screen and prioritize phone calls and other communications, ensuring timely responses and follow-ups

Prepare and meticulously review/edit correspondence, reports, presentations, and other documents on behalf of SED Executive Leadership

Act as a gatekeeper, ensuring SED leadership’s time is used efficiently and effectively

Plan and coordinate meetings, including preparing agendas, taking minutes, and tracking action items

Arrange logistics for internal and external meetings, including venue bookings and technology setup

Ensure the SED Executive Leadership Team is well-prepared for meetings by providing necessary materials and background information

Coordinate travel orders and travel itineraries in Defense Travel System (DTS), including flights, accommodations, and ground transportation

Create visit requests utilizing Defense Information System for Security (DISS)

Prepare and submit expense reports in a timely and accurate manner

Monitor and reconcile budgets related to travel and other executive-related expenses

Serve as the primary point of contact between the SED Executive Leadership Team and internal/external stakeholders

Build and maintain strong relationships with key stakeholders, ensuring effective communication and collaboration

Handle sensitive and confidential information with discretion and professionalism

Manage SED Teams site, SE Community of Practice in Sharepoint and distribution lists

Assist with special projects, research, and data analysis as needed

Coordinate with other administrative staff to ensure seamless office operations

Maintain and organize files, records, and documentation for easy access and retrieval

Perform other duties and tasks as assigned to support the SED Executive Leadership Team and Staff and organizational needs

Qualification

Microsoft Office SuiteOrganizational skillsTime-management skillsWritten communicationVerbal communicationProblem-solving skillsAttention to detailReliabilityConfidentiality